How to Generate & Upload ECR File for PF Return in 2019

Step 1: Login to employer EPFO portal with user id and password.

how to generate ecr file for epf

Step 2: Now go to ECR/Return Filing option in the menu bar to upload ECR text file.

Upload ECR File New Unified PF Portal

Step 3: Now in new page click on ECR upload.

how to generate pf challan

Step 4: Now select wage month, salary disbursement date and upload PF ECR text file.

how to generate pf challan

Step 5: After succesful upload of ECR file, we will get the following message on screen that “File validation successful, File processing is in progress and may take more time, please revisit after some”. Just ignore this message and refresh your page, the message will disappear automatically.

Step 6: Click on verify button to generate ECR.

Step 7: After verification, click on challan preparation and enter EPF administration charges and EDLI admin charges (At present not applicable).

pf-ecr-challan-in-new-unified-portal

Now employer can enter PF challan details directly by using Direct challan option.

how to generate pf challan

Step 8: Once challan is generated then make the payment by clicking on pay option.

how to generate pf challan

Step 9: Now make the challan payment by selecting the bank.

how to generate pf challan

Every employer needs to upload PF ECR text file in PF portal on or before 15th of every month and employer should pay PF returns on or before 15th of every month. ECR statement means Electronic Challan cum Return receipt, which cosists both employee and employer PF contributions. Employer has to upload text file of PF ECR statement in PF portal to generate EPF challan. Once challan is generated then employer should make the payment.

Common Errors  While Uploading ECR File In Unified Portal EPF

ECR Validation Failed : This error occurs during upload of ECR file in PF portal. When there are errors in your ECR text file then ECR upload generally fails. The failed ECRs are available in Draft ECRs. Employer can view errors by downloading the error file. Based on the errors we need to correct the ECR text file and upload PF ECR file again in EPF unified Portal.

ECR Verification Failed : This is an error generally after successful upload of ECR file in EPF portal. Most of the time this error happens due to website server problem. When this error appears then try 3-4 times by clicking on the verify button beside your ECR file. Still if it shows the error then reject the ECR and upload new ECR file, this will solve the problem of  ECR verification fail.

384 thoughts on “How to Generate & Upload ECR File for PF Return in 2019”

  1. Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers: [30]

    how to clear it

    Reply
  2. when I upload ECR arrear text file the validation fail ans error shows “Error Total Number of Fields: Invalid found on line numbers”. Please help me

    Reply
  3. Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers: [4, 5]

    Reply
    • Pension should be calculated on the maximum wage of 15000 Rs, may be you have entered more than it in line nos 4 & 5, so pls check it.

      Reply
  4. Dear sir,

    I need your support for filing arrears on portal.

    some of employees have joined in nov 17 now i want to remit their 2 month pf.
    so how can i remit their pf for back months?

    please tell the procedure in details.

    Await for your response

    Thanks

    Reply
    • Hi Imran,
      Upload separate ECR error text file and generate PF challan and make the payment.Remember while uploading ECR select Arrear option.

      Reply
  5. Sir, Despite repeated efforts and following all instructions, unable to upload .txt file for epf ecr. Error “Invalid File” in validation tool/utility and epf site. File content is placed below . Please help.
    101038272743#~#NEHA#~#22071#~#16978#~#15000#~#15000#~#2037#~#1250#~#787#~#0#~#0
    101038271305#~#RAJU SINGH#~#22071#~#16978#~#15000#~#15000#~#2037#~#1250#~#787#~#0#~#0
    101038272758#~#SHRADHANAND#~#22071#~#16978#~#15000#~#15000#~#2037#~#1250#~#787#~#0#~#0
    101038271282#~#VINOD KUMAR SHARMA#~#13582#~#10448#~#10448#~#10448#~#1254#~#870#~#384#~#10#~#0

    Reply
  6. Sir, Despite repeated efforts and following all instructions, unable to upload .txt file for epf ecr. Error “Invalid File” in validation tool/utility and epf site. File content is placed below . Please help.
    101038272743,NEHA,22071,16978,15000,15000,2037,1250,787,0,0
    101038271305,RAJU SINGH,22071,16978,15000,15000,2037,1250,787,0,0
    101038272758,SHRADHANAND,22071,16978,15000,15000,2037,1250,787,0,0
    101038271282,VINOD KUMAR SHARMA,13582,10448,10448,10448,1254,870,384,10,0

    Reply
  7. Dear sir,

    when I upload ECr the validation fail ans error shows invalid file

    i am upload following contents : please help me.

    101020553249#~#SUNIL CHAUPAL#~#10000#~#9000#~#9000#~#9000#~#1080#~#750#~#330#~#0#~#0
    101020553220#~#PINTOO PASWAN#~#12000#~#9000#~#9000#~#9000#~#1080#~#750#~#330#~#0#~#0
    101020553231#~#JAUHAR RAZA#~#12000#~#9000#~#9000#~#9000#~#1080#~#750#~#330#~#0#~#0
    101020573184#~#AKASH KUMAR SAH#~#11000#~#9000#~#9000#~#9000#~#1080#~#750#~#330#~#0#~#0
    101020577801#~#SUNITA DEVI#~#7450#~#7450#~#7450#~#7450#~#894#~#621#~#273#~#0#~#0
    101020585233#~#NUTTAN DEVI#~#7450#~#7450#~#7450#~#7450#~#894#~#621#~#273#~#0#~#0

    Reply
  8. there is an error of validation failed showing your uan number is not linked with your establishment.
    how should i link uan numbers from establishment ? is there any option in unified portal for this ?

    Reply
    • Hi Vishal Garg,
      It happens when any wrong UAN number entered in PF ECR File. So please check your ECR error file to find line number of wrong UAN number.

      Reply

Leave a Comment