There is nothing wrong with canceling your approved leave if you really don’t need it. But it is always recommended to intimate your employer to cancel your leave so that you will continue your work without absence.
How to cancel approved leave
- Sending email to your boss/manager is the best and most professional way to apply for cancellation of approved leave.
- Other ways are by writing a leave cancellation request letter, (or) by direct telephone calls.
- You need to mention the reason for canceling your leave in the cancellation application (or) mail.
- It is also better to inform your HR department that you are not taking the leave so that they will not mark that day as absent.
Reasons for leave cancellation
- Change of plan
- COVID 19
- Health problems of family members
- Emergency work in the office etc.
- Personal reasons etc.
Simple leave cancellation application
To
The manager,
Company name,
Address.
From
Your name,
Employee ID,
Designation,
Department.
Sub: Leave cancellation application.
Dear Sir/Madam,
I am writing this to request you to cancel my leave tomorrow i.e on [date]. I have applied for leave due to personal work, but the work has been postponed.
Therefore I request you to kindly cancel my leave so that I can continue my work. Sorry for the inconvenience.
Thanking you.
Sincerely
Your name.
Leave cancellation email (Format 1)
Dear Sir/Madam,
I am [your name], [your designation] writing this email to seek your approval to cancel my sanctioned leave request for [date], which I applied for because of my son’s illness, but now his health is fine.
Therefore I request you to cancel my leave and kindly allow me to attend my work.
Thanking you.
Sincerely,
Your name.
Leave cancellation email on working day(Format 2)
Sub: Leave cancellation request.
Dear Sir/Madam,
This is regarding the cancellation of my sanctioned leave today i.e on [date]. Yesterday I have applied for leave as I got a fever. But after taking medicine last night now I got recovered.
So I want to cancel my leave today and want to attend my work. So please cancel my leave.
Sorry for the inconvenience.
Thanking you.
Regards,
Your name.
Leave cancellation mail due to COVID 19
Dear Sir/Madam,
I am [your name], [job designation] writing this to seek your approval to cancel my already approved leave request, which I have applied for [date] to [date] to visit my home town.
But due to the COVID 19 reasons, I cannot visit my home town. Hence I am not going to my hometown, I request you to kindly cancel the leave request so that I can continue my job.
I hope you consider my request.
Thanking you.
Sincerely,
Your name.
Casual Leave cancellation application
Sub: Casual Leave cancellation request.
Dear Sir/Madam,
This is to inform you that, I would like to cancel my casual leave request which has been sanctioned for tomorrow i.e on [date] due to my illness.
But now my health is alright, and I want to come to work. That’s why I am requesting you to cancel my casual leave.
Thanking you.
Yours sincerely,
Your name,
Employee ID,
Designation,
Department.
Personal leave cancellation application
Sub: Personal leave cancellation request.
Dear Sir/Madam,
As you know, I have applied for personal leave for [date] to visit one of my relatives. But suddenly I got to know that he/she is out of the station.
Therefore I want to cancel my personal leave request and continue my work.
I hope you approve my request.
Thanking you.
Regards,
Your name,
Employee ID,
Designation,
Department.
Annual leave cancellation letter
Sub: Annual leave cancellation request.
Dear Sir/Madam,
This is related to my previous email regarding my annual leave request from [date] to [date] and the same got approved by you. But because of covid 19 reasons, I would like to postpone my annual leave until the situation becomes normal.
Therefore keeping this in consideration kindly cancel my previous leave request.
I shall be obliged to you in this regard.
Thanking you.
Regards,
Your name,
Employee ID,
Designation,
Department.
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