ESIC Name Change & Other Complaint Letter Formats

ESIC is a social security scheme to provide health insurance benefits to the employees in India. Employees whose monthly gross salary is below 21,000 Rs will become eligible for ESIC scheme. There are some crores of employees (0.75%)are contributing to ESI every month from their salary, at the same time employers (3.25%) are also contributing to ESI scheme.

Indeed ESIC is a good scheme, but there are some insured persons who are facing problems with ESIC due to the wrong details associated with their ESIC account. Insured persons and their family members can correct their details online by contacting their employers.

But some times they need to write a complaint letter to the ESIC office for the correction of details, here you can know how to write a letter to the ESIC office for various reasons.

ESIC Name Change Request Letter Format By Employer

To Date:

The Branch Manager,

ESIC Office Address.

Sub: Correction Of IP name Ref: Employer ESIC code

                  This is to bring your kind notice that, the name of the below employee is T Uday Bhaskar, ESIC No: 7123xxx456 has entered wrongly during the registration process. His correct name is G UDAY BHASKAR, but in ESIC portal it has entered as T UDAY BHASKAR, so here we request you to please correct his name to T UDAY BHASKAR.

Thanking you in advance.

For The ABC Company Ltd

Authorized Signatory

Establishment Code : 7123456xxx456789

ESIC Name Change Request Letter by Employee

To

The Branch Manager,

ESIC office address.

Sub: Request for name correction in ESI.

Dear Sir/Madam,

I, _____________(Name of the Person) working in _________________(organization name) and my ESIC IP number is _______________. In ESIC portal my name is mentioned as _____________(write wrong name here) but my actual name is ____________(write correct name here).

So here I am requesting you to please correct my name to _______________( write correct name) and I am also attaching my aadhar card as my ID proof for your verification.

Thanking you.

Sincerely,

___________

  • In order to change the IP name in the ESIC portal, the employer needs to submit a request letter to their regional ESIC office. Till now there is no online process to correct name in ESI.
  • But make sure that the request letter should be attested by the employer.
  • Take this letter printout on the company letterhead.
  • Finally, after writing this letter either employee or employer needs to submit this letter to their regional ESIC office. Within 15-30 days ESIC will make the corrections to employee name.

ESIC Gender Correction Letter Format by Employer

To

The Branch Manager,

ESIC Branch Office Address.

Sub: Correction Of IP Gender Detail of IP, Ref: Employer ESIC code

Dear Sir/Madam,

We, __________(company name), hereby request you to correct the gender details of the following employee, which was wrongly entered during the registration process. We tried online, but we couldn’t able to correct it.

The name of the insured person is _______(name of the IP) and his IP number is _________. So we are requesting you to please correct his gender to Male.

Thanking you.

For __________________

Authorized Signature.

ESIC Gender Correction Letter Format by Employee

To

The Branch Manager,

ESIC office address.

Sub: Request to correct gender details

Dear Sir/Madam,

I, _________(name of the insured person), working in _____________(organization name) with IP no ________. Recently I found that my gender details are wrongly mentioned in ESIC portal instead of male it is mentioned as female.

So I am requesting you to please correct my gender details in ESIC portal.

Thanking you.

Sincerely,

____________

ESIC Dispensary Change Letter Format by Employer

To

The Branch Manager,

ESIC Branch Office Address.

Sub: Change of ESIC Dispensary of IP, Ref: Employer ESIC code

We, ___________(organization name) is requesting you to change the ESIC dispensary of one of our employee Mr. _________, IP number ___________.

When we tried to change his dispensary online in our employer ESIC portal, the status has remained as pending. So we are requesting you to please change his ESIC dispensary from ________(old ESI dispensary) to __________(new ESI dispensary).

Thanking you.

For __________________

Authorized Signature.

19 thoughts on “ESIC Name Change & Other Complaint Letter Formats”

  1. I don’t want to change the nominee details. Do I still need to mention it on form? Also Do I have to change the signature in case of name change?

    Reply
  2. hello
    Can you please tell how to change gender of an employee on ESIC website?
    I have tried through Update IP details option but it is not changing.
    Thanks in advance

    Reply
    • Hi Aijaz Ahmed Patel,
      It is not possible to correct your name in ESIC portal online, you have to submit ESIC name correction letter to your regional ESI office.

      Reply
  3. hi sir,
    i try to add family member details but update format is not working last5 months and i tried to another system also the same problem will face lot of employees are suffered with dispensary details not updated please help me

    Reply
  4. Dear Sir,

    Sub : Correction Of IP name VEERABHADRAPPA S bearing insurance number 5016752124.
    This to bring your kind notice that, the name of the above employee VEERABHADRAPPA S, ESIC No: 5016752124 has entered wrongly during registration process. His correct name is VEERABHADRAPPA TOTADA, but in ESIC portal it has entered as VEERABHADRAPPA S, so here we request you to please correct his name to VEERABHADRAPPA TOTADA.
    Thanking you in advance.

    for KAILASH VAHAN UDYOG LTD.

    Reply
    • Hi Lakshmi Kanthan V,
      Please write a letter to your regional ESIC office, they only can able to correct his name. You can find letter format in above post.

      Reply
    • Hi Murthy,
      Only employer can able to change employee personal details in their employer esic portal. So please ask your employer to change your personal details.

      Reply

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