ESIC Name Change & Other Complaint Letter Formats

ESIC is a social security scheme to provide health insurance benefits to the employees in India. Employees whose monthly gross salary is below 21,000 Rs will become eligible for ESIC scheme. There are some crores of employees (0.75%)are contributing to ESI every month from their salary, at the same time employers (3.25%) are also contributing to ESI scheme.

Indeed ESIC is a good scheme, but there are some insured persons who are facing problems with ESIC due to the wrong details associated with their ESIC account. Insured persons and their family members can correct their details online by contacting their employers.

But some times they need to write a complaint letter to the ESIC office for the correction of details, here you can know how to write a letter to the ESIC office for various reasons.

ESIC Name Change Request Letter Format By Employer

To Date:

The Branch Manager,

ESIC Office Address.

Sub: Correction Of IP name Ref: Employer ESIC code

                  This is to bring your kind notice that, the name of the below employee is T Uday Bhaskar, ESIC No: 7123xxx456 has entered wrongly during the registration process. His correct name is G UDAY BHASKAR, but in ESIC portal it has entered as T UDAY BHASKAR, so here we request you to please correct his name to T UDAY BHASKAR.

Thanking you in advance.

For The ABC Company Ltd

Authorized Signatory

Establishment Code : 7123456xxx456789

ESIC Name Change Request Letter by Employee

To

The Branch Manager,

ESIC office address.

Sub: Request for name correction in ESI.

Dear Sir/Madam,

I, _____________(Name of the Person) working in _________________(organization name) and my ESIC IP number is _______________. In ESIC portal my name is mentioned as _____________(write wrong name here) but my actual name is ____________(write correct name here).

So here I am requesting you to please correct my name to _______________( write correct name) and I am also attaching my aadhar card as my ID proof for your verification.

Thanking you.

Sincerely,

___________

  • In order to change the IP name in the ESIC portal, the employer needs to submit a request letter to their regional ESIC office. Till now there is no online process to correct name in ESI.
  • But make sure that the request letter should be attested by the employer.
  • Take this letter printout on the company letterhead.
  • Finally, after writing this letter either employee or employer needs to submit this letter to their regional ESIC office. Within 15-30 days ESIC will make the corrections to employee name.

ESIC Gender Correction Letter Format by Employer

To

The Branch Manager,

ESIC Branch Office Address.

Sub: Correction Of IP Gender Detail of IP, Ref: Employer ESIC code

Dear Sir/Madam,

We, __________(company name), hereby request you to correct the gender details of the following employee, which was wrongly entered during the registration process. We tried online, but we couldn’t able to correct it.

The name of the insured person is _______(name of the IP) and his IP number is _________. So we are requesting you to please correct his gender to Male.

Thanking you.

For __________________

Authorized Signature.

ESIC Gender Correction Letter Format by Employee

To

The Branch Manager,

ESIC office address.

Sub: Request to correct gender details

Dear Sir/Madam,

I, _________(name of the insured person), working in _____________(organization name) with IP no ________. Recently I found that my gender details are wrongly mentioned in ESIC portal instead of male it is mentioned as female.

So I am requesting you to please correct my gender details in ESIC portal.

Thanking you.

Sincerely,

____________

ESIC Dispensary Change Letter Format by Employer

To

The Branch Manager,

ESIC Branch Office Address.

Sub: Change of ESIC Dispensary of IP, Ref: Employer ESIC code

We, ___________(organization name) is requesting you to change the ESIC dispensary of one of our employee Mr. _________, IP number ___________.

When we tried to change his dispensary online in our employer ESIC portal, the status has remained as pending. So we are requesting you to please change his ESIC dispensary from ________(old ESI dispensary) to __________(new ESI dispensary).

Thanking you.

For __________________

Authorized Signature.

40 thoughts on “ESIC Name Change & Other Complaint Letter Formats”

  1. Dear Sir/Madam
    I want to name certification letter format for name certification by employ to ESI, becuase we registered name as per in ESI in 2016, on that time there is no need, compulsory while we registering time of ESI #. Now we submitting the Aadhar to name correction to ESI, they want to name certification letter by employee, because name difference & date of birth very difference in D.L. & Aadhar. Please arrange to name certification letter format as soon as possible.
    Thank You

    Reply

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