Here is sample EPF name change letter format, which you need to submit to the PF office for the name correction. You can download this letter in word format also. Generally, EPF name and date of birth corrections should be done through the employer. So here we have EPF name correction letter from employer side if employee submitting it directly to PF office then change it according to your need.
EPF Name Change Letter Format
Provident Fund Commissioner, Date:
PF Sub-regional office,
Marripalem Vuda Layout,
Sub: Name Correction
Mr. K Prasad worked in our company (XYZ Company Ltd) as Accountant in the Finance department since 01-05-2017. In PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123). But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.
Thanking you in advance.
P Srinivasa Rao.
This letter has to be printed on company letterhead and it needs employer attestation along with office seal. Along with the above letter we need to submit PF joint declaration form, also known as EPF name change application form / EPF name correction form. The same form can also be used for the date of birth correction and other personal details.
Why do employees need to change their name in PF portal
Sometimes employees names may be misspelled in PF portal, in that case, they can’t able to link their UAN numbers with KYC details like bank account number, aadhar number, and PAN card number. The incorrect names in PF portal will make troubles during PF withdrawal process. So inorder to avoid all these problems employees should correct their names in PF portal.
Is there any problem if names in the bank account and PF account are different
If the name of an EPF member present in the bank account doesn’t match with the name in PF account then he will not get his PF claim amount. He has to correct the wrong name either in PF portal or bank account to receive the PF claim amount. Similarly, the difference of names in Aadhar card and PAN card will also cause problems while utilizing online facilities provided by employee provident fund organization.
If you have doubts on EPF name correction then ask your queries in below comments section.