EPF Name Change Letter Format [For Name Correction]

Here is sample EPF name change letter format, which you need to submit to the PF office for the name correction. You can download this letter in word format also. Generally, EPF name and date of birth corrections should be done through the employer.  So here we have EPF name correction letter from employer side if employee submitting it directly to PF office then change it according to your need.

EPF Name Change Letter Format

To,                                                                                                           Place:

Provident Fund Commissioner,                                                               Date:

PF Sub-regional office,

Marripalem Vuda Layout,

NAD Post,


Sub: Name Correction

Respected Sir,

Mr. K Prasad worked in our company (XYZ Company Ltd) as Accountant in the Finance department since 01-05-2017. In PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123). But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.

Thanking you in advance.

   Yours Sincerely.

                                                                                                                          P Srinivasa Rao.


Download PF name correction letter

This letter has to be printed on company letterhead and it needs employer attestation along with office seal. Along with the above letter we need to submit PF joint declaration form, also known as EPF name change application form / EPF name correction form. The same form can also be used for the date of birth correction and other personal details.

Why do employees need to change their name in PF portal

Sometimes employees names may be misspelled in PF portal, in that case, they can’t able to link their UAN numbers with KYC details like bank account number, aadhar number, and PAN card number. The incorrect names in PF portal will make troubles during PF withdrawal process. So inorder to avoid all these problems employees should correct their names in PF portal.

Is there any problem if names in the bank account and PF account are different

If the name of an EPF member present in the bank account doesn’t match with the name in PF account then he will not get his PF claim amount. He has to correct the wrong name either in PF portal or bank account to receive the PF claim amount. Similarly, the difference of names in Aadhar card and PAN card will also cause problems while utilizing online facilities provided by employee provident fund organization.

If you have doubts on EPF name correction then ask your queries in below comments section.

15 thoughts on “EPF Name Change Letter Format [For Name Correction]”

  1. When i went to PF Office they said, You can submit the scanned copies of Joint declaration form and request letter to the regional pf office through mail id. through email you can send and correction will be done. is it compulsory to send the hardcopies through post???

    • Maybe due to Covid situation they are accepting joint declaration form online, if they asked to submit joint declaration form online then you don’t need to submit hard copies through the post.

  2. Sir I lost my password and my registered mobile no.is also not available now.due to this circumstance iam unable to login and my was also not linked please help me

    • No you can’t submit joint declaration form online, but you can correct your name online at UAN member portal.

  3. I have already one form which r given to me ina pf office for name correction .so this form and joint declaration both r different???

    • Hi Abdul Rahiman,
      You can do it either in online at UAN member portal or by submitting PF joint declaration form to your regional EPF office.


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