EPF Name Change Letter Format [For Name Correction]

EPF members can correct their name online in the UAN member portal by using their Aadhar number, but sometimes when the name difference is too big, then you or your employer has to write a request letter to the EPF office to correct the name.

And this letter has to be submitted along with the PF joint declaration form. Here you can find sample letter formats which you can submit to your PF regional office.

EPF Name Change Letter Format by Employee.


The EPF Regional Office,

PF Office Address.

Sub: Request for name correction.

Dear Sir/Madam,

I _____________(Your name), have been working at _____________(company name) for last __ years. In my PF account my name is mentioned as ______________(wrong name), but my actual name is __________________(correct name).

Here are my PF details UAN ________________, and PF member ID__________________.

Here I am requesting you to please correct my name to _________________(correct name), and kindly find the attached PF joint declaration form along with this letter.

Thaking you.

Yours faithfully,

Your name.

EPF Name Change Letter Format By Employer

(This letter has to be printed on company letterhead and it needs employer attestation along with an office seal.)


The EPF Regional Office,

PF Office Address.

Sub: Request for Name Correction

Respected Sir,

We the ______________(company name), writing this letter regarding the name correction of one of our employees _______________(employee name) of UAN ______________, and PF member ID ________________. He has been working in our company for last __ years..

In the PF portal, his name is mentioned as __________(wrong name). But his actual full name is ______________(correct name).

Here we request you to kindly make a correction of his name to_______________.(correct name)

Thanking you.

                                                                                                                   For the (company name)

                                                                                                                         Authorized Signatory.

Along with the above letters we need to submit PF joint declaration form, also known as the EPF name change application form / EPF name correction form. The same form can also be used for the date of birth correction and other personal details.

Why do employees need to change their name in PF portal

Sometimes employees names may be misspelled in PF portal, in that case, they can’t able to link their UAN numbers with KYC details like bank account number, aadhar number, and PAN card number.

The incorrect names in the PF portal will make trouble during the PF withdrawal process. So in order to avoid all these problems employees should correct their names in the PF portal.

Is there any problem if names in the bank account and PF account are different

If the name of an EPF member present in the bank account doesn’t match with the name in PF account then he will not get his PF claim amount. He has to correct the wrong name either in PF portal or bank account to receive the PF claim amount.

Similarly, the difference of names in Aadhar cards and PAN cards will also cause problems while utilizing online facilities provided by employee provident fund organizations, so it is better to correct your name in PF as per your KYC documents, mainly as per your Aadhar.

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25 thoughts on “EPF Name Change Letter Format [For Name Correction]”


  2. When i went to PF Office they said, You can submit the scanned copies of Joint declaration form and request letter to the regional pf office through mail id. through email you can send and correction will be done. is it compulsory to send the hardcopies through post???

    • Maybe due to Covid situation they are accepting joint declaration form online, if they asked to submit joint declaration form online then you don’t need to submit hard copies through the post.

  3. Sir I lost my password and my registered mobile no.is also not available now.due to this circumstance iam unable to login and my was also not linked please help me

    • No you can’t submit joint declaration form online, but you can correct your name online at UAN member portal.

  4. I have already one form which r given to me ina pf office for name correction .so this form and joint declaration both r different???

    • Hi Abdul Rahiman,
      You can do it either in online at UAN member portal or by submitting PF joint declaration form to your regional EPF office.


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