Full and Final Settlement Letter & Email to HR

Whenever an employee resigns to his or her job then the employer has to clear all the pending dues of the employee, this process is known as full and settlement process. In order to get full and final settlement from the employer, employees need to submit no due certificate. Employees can get no due certificate from their employer.

The full and final settlement will be done along with the regular salary processing, but in some cases, it will be extended to the next month, in case if the employee has any dues to the employers in form of loans, company properties, etc. Otherwise, it will be processed with regular salaries.

If your employer is not initiating your full and final settlement process then use the below letter format or email format to remind the HR regarding your full and final settlement process. Generally, the HR department is responsible for the full and settlement process, if there is no HR department in your organization then write it to the concerned department.

Full and Final Settlement Letter to HR

To                                                                                                                                              Place:

The HR Manager,                                                                                                                     Date:

Company Name:


Sub: Issuance of Full and Final Settlement

Dear Sir / Madam,

I _________ resigned to my job on ________ and I have also submitted no due certificate to the HR department.  So this is my kind request you to please issue my full and final settlement and please let me know if you need any further information.

Thanking you.

Yours Sincerely,


Mail to HR Regarding Full & Final Settlement

Sub: Full and Final Settlement Issuance

Dear Sir / Madam,

This is to bring your kind notice that I have given resignation to my job on ________ and I have also cleared all the advances which I have taken during my tenure. So I am requesting you to please issue my full and final settlement amount.

Thanking you.



What Includes Full and Final Settlement

  • Pending salary of the employee.
  • Leave encashment such CLs, ELs
  • Bonus
  • Gratuity amount
  • Arrears
  • Incentives etc.

If your employer is not responding to the above letter then send a full and final settlement reminder letter.

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