How To Ask For Offer Letter By Email

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Sometimes the employers (or) HRs will delay the process of issuing offer letters due to their busy work, in that case, you can write an email to the HR or employer regarding your offer letter.

Once the candidate is satisfied with the salary and other details present in the offer letter then he/she needs to submit a signed copy of the offer letter to the employer. Once the employer receives the signed copy of the offer letter they will prepare the appointment letter.

Here you can find how to ask for an offer letter by email in case of any delay.

Mail To HR Regarding Offer Letter (Format 1)

Sub: Request For Offer Letter

Dear Sir /Madam,

                I, [your name], attended an interview for the post of [job title] on XX/XX/XXXX. After the interview, I was informed that I have been selected for the job and an offer letter will be issued by end of this week.

I have been waiting for it since that day, but till now I haven’t received any offer letter, so kindly provide my offer letter and please let me know if you need any further information.

Thanking You,

Your Name.
Mobile No.

Mail To HR Regarding Offer Letter (Format 2)

Sub: Request for Offer Letter for The Position Of [job title].

Dear Sir /Madam,

            This is a kind request regarding the status of my offer letter. I have been interviewed on [XX/XX/XXXX] for the position of [job title]. After the interview, I got a call that I have been selected and an offer letter will be sent within two days.

But till now I haven’t received my offer letter. So I am requesting you to kindly issue me the offer letter. I am looking forward to working in your company.

Thanking you.

Sincerely,

Your Name,
Mobile Number.

How to Ask for Offer Letter by SMS

  1. Dear Sir/Madam, I have been waiting for my offer letter for the post of [job title], would you please give me the status of it.
    Regards – Your name.
  2. Good morning sir/madam, I am [your name], selected for the post of [job title] but have not yet received any offer letter. So please let me know the status of it.
  3. Dear [HR name], I have been waiting for the offer letter for the post of [job title], please give me an update.

FAQs

How to write an email to HR for an offer letter

Dear Sir/Madam,

I have been interviewed for the position of job name on the date, and I was informed that an offer letter will be issued in the coming 2 days. But I haven’t received any offer letter yet.

So please help me in this regard and issue my offer letter and kindly let me know if you need any further information.

How long does it take to receive an offer letter?

Once you got confirmation about your job, then in a maximum of one week the companies will send you the offer letter. Sometimes it may take more time than it, in that case, you can send the above reminder email.

Can I ask for revise of the offer letter?

Yes, you can ask for revisions in the offer letter whenever you find any difference in the salary details or job position that you have been actually informed in the interview and details in the offer letter.

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