If you have a job interview today or tomorrow and are unable to attend the interview due to a family emergency, you can write a simple email to HR requesting to reschedule the interview to another available date on which you can attend.
Here are sample email formats that you can use. Just replace these details with your actual details.
Interview Reschedule Email Due to Family Emergency (Sample 1)
Subject: Request to Reschedule Interview for Sales Manager Position
Dear Sir/Madam,
I am Suresh K, and I was scheduled for an interview for the Sales Manager role at ABC Private Limited on 30th November 2024.
Due to a family emergency, I am unable to attend the interview as planned. I apologize for the inconvenience and kindly request if it is possible to reschedule.
I am available on 1st December 2024 and 2nd December 2024. Considering my situation, I would be really grateful to you.
Looking forward to your reply.
Regards,
Your Name
Mobile Number
Interview Reschedule Email Due to Family Emergency (Sample 2)
Subject: Request to Reschedule Interview for Software Developer Position
Dear Sir/Madam,
I am Kavita Kumari, and I am scheduled for the Software Developer interview tomorrow, 1st December 2024.
Unfortunately, I have a family emergency, and I need to visit my home, so I won’t be able to attend the interview. I sincerely apologize for any inconvenience this may cause.
I kindly request to reschedule the interview to 5th December 2024, if possible, or please let me know if another date is more convenient for you.
Thank you for your understanding, and I look forward to the opportunity.
Sincerely,
Kavita Kumari
Mobile Number
Interview Reschedule Email Due to Family Emergency (Sample 3)
Subject: Request to Reschedule Interview
Dear Sir/Madam,
I am Sandeep Mohanti, and I was scheduled for an interview for the Accountant role on 10th December 2024.
I regret to inform you that my uncle passed away yesterday, so I won’t be able to attend the interview as planned. I deeply apologize for any inconvenience this may cause and hope for your understanding in this matter.
I kindly request to reschedule the interview to 14th December 2024, if it is okay for you. Please let me know if this is possible or if another date would be more suitable.
Thank you for your time and consideration. I look forward to the opportunity to meet and discuss the role.
Regards,
Your Name
Mobile Number
List of Different Family Emergencies to Request Interview Reschedule:
- Medical emergency of a close family member
- Sudden hospitalization of a family member
- Unexpected health issues in the family
- Death of a close family member
- Emergency travel due to a critical situation at home
- Sudden accidents of family members
Tips to Request an Interview Reschedule Professionally
1. Inform as soon as possible: Don’t wait and delay the information process. If you have confirmation that you need to reschedule, it is better to inform them as soon as possible so that they have time to reschedule the interview to another date.
2. Use the right communication channel: The best way to request a reschedule is via email. If you think that the interviewer may not be able to receive your email immediately, you can make a quick phone call or send a WhatsApp message.
3. Be honest and polite: Explain your situation clearly and don’t try to make up any excuses. Just tell the reason for the reschedule, and if you don’t want to disclose the exact details, you can simply mention a family emergency.
4. Apologize for the inconvenience: Rescheduling the interview takes effort from the interviewer because they have to change their plans. So, you should apologize for causing the inconvenience.
5. Suggest alternative dates and times: Specify any particular dates on which you are available for the interview. This makes it easier for the interviewer to select a new date that works for both of you.