How to Write Mail to HR for PF Transfer

EPF members can transfer their PF amount from the previous company to the present company online on UAN member portal. If you don’t know how to apply for PF transfer or if you are facing any problems in PF transfer then you can take the help of your HR.

Here are some sample email formats which you can use them to send to your HR, for PF transfer process.

Sample Mail to HR for PF Transfer

Sub: PF Transfer – Regarding.

Dear Sir/Madam,

I, ______________(your name) have been working in your company for last ______ months. I am working as a ____________(Your designation) in _____________(department) at ___________(company name).

With the utmost respect, I am writing this email to apply for the EPF transfer from my previous company to the present company PF account.

Here are my previous company PF details, company name _______________, UAN ______________, PF member ID_____________.

And my present EPF details are as follows, UAN _______________, & PF member ID___________.

So kindly transfer or help me in transferring my PF from my previous company to the present company’s PF account.

I shall be thankful to you for this help.

Thanking you.


Your name.

You can use the above email format to seek the help of your HR for the PF transfer process. But if you are already applied for PF transfer online on the UAN member portal and the request is waiting for the approval of your present employer or previous employer then again you can send a mail to ask them for the approval of your transfer request.

How to Write Mail to HR to Accept PF Transfer Request

Sub: PF Transfer request pending , Ref UAN ______________.

Dear Sir/Madam,

I, ____________ (your name) of employee id _____________, have been working as a ___________(designation) _____________(department) for last _____(months/years).

For your kind information, I have applied for PF transfer on __________(date of application) and I have selected attestation through the present employer for claim approval.

Here I am requesting you to kindly approve my PF transfer request & please find the attached screenshot of my PF transfer claim status.

I will be awaiting for your quick response.

Thanking you.


Your name.

How to Apply for PF Transfer Online

Step 1: Login in UAN member portal with your UAN and password.

Step 2: Go to online services in menu bar and select one member one EPF account option.

Step 3: Select attestation through as previous employer or present employer. (Selecting present employer is best)

Step 4: Enter your previous company PF account number (or) UAN and click on get details and check whether those details are correct or not.

Step 5: Click on get OTP, and enter the OTP Received to your mobile number. After entering the OPT click on Submit.

Once your PF transfer claim is submitted then your PF amount will be transferred to your present PF account in maximum of 20 days.

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