If you have left your job and want to withdraw your EPF amount and don’t know the process of EPF withdrawal then you can take the help your company’s HR department. For that you can contact them directly or you can also send a mail to your HR.
EPF members can become eligible to withdraw their full PF and pension amount after 2 months from their last working date in their company. But if they can withdraw their PF advance amount whenever they need it.
Generally, there are 4 cases where employees need to contact their HR department, they are to know their PF details such as PF number or UAN number, for PF withdrawal, and to correct PF details, and for linking their KYC with UAN.
How to Write Mail to HR for PF Withdrawal
- Before writing a mail to HR you should mention the reason for the subject.
- Second, send the mail to the respective person in the HR department, who is dealing with PF related issues.
- Attach all the required documents and screenshots, so that HR can easily understand your problem.
Mail to HR for PF Withdrawal (Format 1)
Sub: Regarding PF Withdrawal.
My name is ______________(your name), employee id _____________ has worked as ____________(your designation) in ___________ (department) at ___________ (company name).
With due respect I am writing this request letter to apply for the PF claim, I have resigned to my job on __________(resignation date) and left the company w.e.f __________(last working date).
Now I would like to withdraw my PF amount, so please guide me in PF withdrawal process. Here are my PF details UAN : ___________________ & PF member ID________________.
My Aadhar number is ________________, and my bank account details are, bank name______________, a/c no ______________, IFSC code _____________.
Please find the attached copies of my Aadhar card and bank passbook for verification purpose.
I would be grateful for your prompt response.
Mail to HR for PF Withdrawal (Format 2)
Sub: Request for PF withdrawal
I B Raghuram, worked as a distribution in charge in your organization, Two months back I have resigned to my job and now I would like to withdraw my EPF amount. So please assist me in the PF withdrawal process, here are my details;
PF member id:
Mail to HR for PF details & UAN
Sub: Request for PF details
I G Venkata Ramana working as a Production Supervisor in the Production department, with employee ID 123456. Every month I am contributing to employee provident fund but I don’t know my PF details, so I request you to please provide my PF details such PF member ID and UAN number.
Mail to HR to Link KYC with UAN
Sub: Request to link KYC with UAN
This is A Chandra Sekhar, employee id: 123457, working as a marketing executive in the marketing department at Autonagar branch. Here I am requesting you to please link my KYC details with my UAN number so that I can avail online facilities provided by employee provident fund organization.
Here are my KYC details:
Aadhar number: _______________
Name as on Aadhar: ______________
PAN number: _______________
Name on PAN card:____________
Bank A/C number: ______________
Name as on bank account: ______________
Mail to HR to Correct PF Details
Sub: Request to correct date of birht in PF portal
This is to bring your kind notice that my date of birth in PF account showing incorrect dob, my actual dob is 25/07/1990 but it is showing wrong dob as 20/05/1991. So I request you to please correct my date of birth and my UAN number is 100912345678.