As an employee sometimes you may not aware of your PF details and PF withdrawal status and other information related to HR. So in order to deal with PF related issues, you need to contact your HR department because in most of the organizations HR department will take care of PF related issues. But some employees don’t know how to write a mail to HR for PF withdrawal, here we have some important email formats related to HR and EPF.
Generally, there are 4 cases where employees need to contact their HR department, they are to know their PF details such as PF number or UAN number, for PF withdrawal, and to correct PF details and for linking their KYC with UAN.
How to Write Mail to HR for PF Withdrawal
- Before writing a mail to HR you should mention the reason for the subject.
- Second, send the mail to the respective person in the HR department, who is dealing with PF related issues.
- Attach all the required documents and screenshots, so that HR can easily understand your problem.
Mail to HR for PF Withdrawal
Sub: Request for PF withdrawal
I B Raghuram, worked as a distribution in charge in your organization, Two months back I have resigned to my job and now I would like to withdraw my EPF amount. So please assist me in PF withdrawal process, here are my details;
PF member id:
Mail to HR for PF details & UAN
Sub: Request for PF details
I G Venkata Ramana working as a Production Supervisor in the Production department, with employee ID 123456. Every month I am contributing to employee provident fund but I don’t know my PF details, so I request you to please provide my PF details such PF member ID and UAN number.
Also read: Covering letter for PF withdrawal
Mail to HR to Link KYC with UAN
Sub: Request to link KYC with UAN
This is A Chandra Sekhar, employee id: 123457, working as a marketing executive in the marketing department at Autonagar branch. Here I am requesting you to please link my KYC details with my UAN number so that I can avail online facilities provided by employee provident fund organization.
Here are my KYC details:
Aadhar number: _______________
Name as on Aadhar: ______________
PAN number: _______________
Name on PAN card:____________
Bank A/C number: ______________
Name as on bank account: ______________
Mail to HR to Correct PF Details
Sub: Request to correct date of birht in PF portal
This is to bring your kind notice that my date of birth in PF account showing incorrect dob, my actual dob is 25/07/1990 but it is showing wrong dob as 20/05/1991. So I request you to please correct my date of birth and my UAN number is 100912345678.