How to Write Mail to HR for PF Withdrawal

If you have left your job and want to withdraw your EPF amount and don’t know the process of EPF withdrawal then you can take the help your company’s HR department. For that you can contact them directly or you can also send a mail to your HR.

EPF members can become eligible to withdraw their full PF and pension amount after 2 months from their last working date in their company. But if they can withdraw their PF advance amount whenever they need it.

Generally, there are 4 cases where employees need to contact their HR department, they are to know their PF details such as PF number or UAN number, for PF withdrawal, and to correct PF details, and for linking their KYC with UAN.

How to Write Mail to HR for PF Withdrawal

  • Before writing a mail to HR you should mention the reason for the subject.
  • Second, send the mail to the respective person in the HR department, who is dealing with PF related issues.
  • Attach all the required documents and screenshots, so that HR can easily understand your problem.

Mail to HR for PF Withdrawal (Format 1)

Sub: Regarding PF Withdrawal.

Respected Sir/Madam,

My name is ______________(your name), employee id _____________ has worked as ____________(your designation) in ___________ (department) at ___________ (company name).

With due respect I am writing this request letter to apply for the PF claim, I have resigned to my job on __________(resignation date) and left the company w.e.f __________(last working date).

Now I would like to withdraw my PF amount, so please guide me in PF withdrawal process. Here are my PF details UAN : ___________________ & PF member ID________________.

My Aadhar number is ________________, and my bank account details are, bank name______________, a/c no ______________, IFSC code _____________.

Please find the attached copies of my Aadhar card and bank passbook for verification purpose.

I would be grateful for your prompt response.

Thanking you.


Your name.

Mobile no.

Mail to HR for PF Withdrawal (Format 2)

Sub: Request for PF withdrawal

Dear Sir/Madam,

I B Raghuram, worked as a distribution in charge in your organization, Two months back I have resigned to my job and now I would like to withdraw my EPF amount. So please assist me in the PF withdrawal process, here are my details;

PF member id:

UAN number:



Mail to HR for PF details & UAN

Sub: Request for PF details

Dear Sir/Madam,

I G Venkata Ramana working as a Production Supervisor in the Production department, with employee ID 123456. Every month I am contributing to employee provident fund but I don’t know my PF details, so I request you to please provide my PF details such PF member ID and UAN number.



Mail to HR to Link KYC with UAN

Sub: Request to link KYC with UAN

Dear Sir/Madam,

This is A Chandra Sekhar, employee id: 123457, working as a marketing executive in the marketing department at Autonagar branch. Here I am requesting you to please link my KYC details with my UAN number so that I can avail online facilities provided by employee provident fund organization.

Here are my KYC details:

Aadhar number: _______________

Name as on Aadhar: ______________

PAN number: _______________

Name on PAN card:____________

Bank A/C  number: ______________

Name as on bank account: ______________



Mail to HR to Correct PF Details

Sub: Request to correct date of birht in PF portal

Dear Sir/Madam,

This is to bring your kind notice that my date of birth in PF account showing incorrect dob, my actual dob is 25/07/1990 but it is showing wrong dob as 20/05/1991. So I request you to please correct my date of birth and my UAN number is 100912345678.



Also read:

Covering letter for PF withdrawal

32 thoughts on “How to Write Mail to HR for PF Withdrawal”

  1. Hello Sir,
    I was working in the Private international school for 1.5 years. Now my KYC is pending with that organisation. Everytime it’s showing”pending for digital signing” How to get approval for my KYC from that organisation…. Kindly assist

    • Your school has to approve KYC with their digital signature. Please contact your HR department.
      Only your employer can approve your KYC.

  2. Sir I am not able to login my uan account as it is showing disable at my last company I try very hard to resolve this issue, also put grievance on epfo not not get any response

  3. Dear Sir ,
    sub:- Name correction
    My Name is DESHRAJ ON NTPC employee but all records my Name is DESHRAJ SINGH GAUTAM so please advised . but name correction is effidavid and adhar card ,pan card bank name DESHRAJ SINGH GAUTAM.

  4. Sir
    I have seeded my Bank detail to update KYC on 19th Jun2022 but till now the status is showing Verification under process .
    please advise who will verify this . I asked to employer but he says bank will do this , than I approach to bank but the bankers says that your employer will verify this .
    please suggest me how much time it will take and who will verify this.
    please give the solution to resolve the issue.

  5. Hi Sir,

    I have two UAN numbers,
    One already existing UAN earlier company i worked and claimed the pf online and received and the company am working right and last working day is 31st Jan 2022 and now they shared another UAN number and Member id number.
    How to claim present company PF online.

    Kindly suggest.


    • Activate the present UAN on the UAN member portal website and link your KYC, after approval your KYC by your employer you can withdraw your PF & pension amounts.

  6. Hello sir…

    I have joint new company last 3 months, same as informing the new company I want to transfer my old pf amount. I got the same UAN number, and the member id has been different but tills not showing the old pf amount.

    Please let me know how to track my full pf amount status.

    • Have you checked under the view → service history option on the UAN portal?
      Even though your old PF number doesn’t show still you can apply for PF transfer.

  7. I have already transferred my pf amount from my previous office into the recent one and I already checked the passbook it shows that the amount is transferred but whenever I am putting a claim for that amount they have been rejecting my claim saying that it’s already settled. So please assist me what needs to be done. I’m selecting Form-19 to put a claim. Is there any other form I need to fill it proof to provide?

  8. my first company which i left where i worked only one month and now i am working in another company ,still i did not transfer the pf amount of previous company. So, can i withdraw amount from pf account where current company deposit

  9. Hi,
    I was worked in Starmerx before one year. But it was closed now. My Kyc is pending with that company. So how can i proceed with KYC details. Kindly assist

  10. hi sir
    i am prashant bhosle

    i want advance pf for my marraige .But my amount is not view in epfo site.when i had apply for the form claim 31 the procedure is faliure so plse give me advice about my problem.


  11. मैं एक कंपनी मैं चार साल काम किया और दुषरे कंपनी मैं एक दिन काम किया और नौकरी छोड़ दिया, जिस कंपनी मैं एक दिन के लिए काम किया उस कंपनी मैं पी.एफ. मैं जुड़ गया था | ना मुझको कोई सैलरी प्राप्त हुआ ना पी.एफ. का कोई कंट्रीब्यूशन हुआ, | जिस कंपनी मैं एक दिन के लिए काम किया था ओ कंपनी बंद हो गया | पिछली कंपनी मैं चार साल काम किया था उस कंपनी का पी.एफ.का रुपैया निकालने के लिए ऑनलाइन अप्लाई करता हूँ तो रिजेक्ट हो जाता है | कृपया आपका सलाह की जरुरत है की P.F का रुपैया कैसे प्राप्त करे ?

    • क्या आपका ओल्ड pf मेंबर account नए pf मेंबर account में ट्रांसफर हो गया ? अगर नही ट्रांसफर नही हुआ तो पहले आपको pf ट्रांसफर कराना होगा, उसके बाद आप क्लेम कर सकते है। लेकिन अगर आपने अपना पुराना pf ट्रांसफर नही कराया है तो आप क्लेम नही कर सकते अगर किया भी होगा तो रिजेक्ट हो जाएगा।
      अगर उपरोक्त उपाय से आपकी समस्या का समाधान नही हुआ हो तो आप अपने epf आफिस से संपर्क करें।

    • पुराने पी एफ का पैसा नये पी एफ अकाउंट में ट्रांसफर करना होगा।

    • आप जब किसी नई कंपनी ज्वाइन करो फिर आप की पुरानी का पीएफ का पैसा है उसको ट्रांसफर करो

  12. Hi sir
    i am working in hr executive in private company. one employee claim the pf amount on 2009. then the same employee rejoin the company. the pf contribution deduct and pay the old uan the employee calim the amount the claim request rejected. the pf of office said to company request letter to claim already settled but contribution received after settlement.
    please help how to write the request letter to pf office.
    Please advise

  13. मैंने कंपनी में 7 माह काम किया फिर दूसरी में काम किया uan no. तो same है अब पिछली कंपनी का अमाउंट दिख रहा है लेकिन लीविंग स्टेटस भी दिखाना चाहिए।
    दूसरा जॉब भी छोड़ दिया pf कैसे प्राप्त करे

  14. Sir iam resigned two companies one are 2.8years and another one is 3months, but the company is not revealed my member id how to get it.


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