Leave Letter Samples for Office, School & College in English

Whenever you want to take leave then you must write a leave letter either in office, school or college. Writing a leave letter is the most formal way to request a leave and you will become tension-free once your leave got approved. 

Here you can find complete information about leave applications and also find different leave application formats, you can choose any of these as per yoru requirement.

What is Leave Application

Leave application is a formal request letter to inform you that you are not able to come to work/school/college. 

Becoming absent from the work without submitting the leave letter will make you unprofessional and it leads to loss of Pay (LOP).  

In the case of students, they need to give an explanation, and sometimes they need to bring their parents to the school to give an explanation.

So in order to avoid such kinds of unprofessional events, it is better to submit a leave application every time you take a leave. 

Leave application definition

A leave application is a formal letter written to request a break from your work for a certain time period. It consists of the reason for leave and the dates of the leave. Employees need to submit leave applications to their managers/ supervisors and students need to submit leave applications to their principals/ headmasters (or) class teachers.

Leave letter definition

A leave application can also be called a leave letter. Because it is a written request to seek a break from your work.  Some companies and schools will have prescribed leave application formats to apply for the leave.  In which the person needs to fill the leave information, otherwise you need to write your own leave application letter format.

Best reasons for leave application

  • Sicknesses like fever, headache, stomachache, motions, food poisoning, etc.
  • Medial reasons like doctor’s appointment, vaccination, etc.
  • Personal reasons
  • Marriage of self, family members, relatives, and friends
  • Funerals and death rituals
  • Going out of the station
  • Family functions
  • Matneiryt leaves

Different types of leave applications

  1. Sick leaves
  2. Causal leaves
  3. Medical leaves
  4. Annual leaves/ Earned leaves / Privilege leaves
  5. Maternity / Paternity leaves
  6. Half-day leaves
  7. Ermgencey leaves
  8. Marriage leaves
  9. Study leaves
  10. Child care laves
  11. Funeral leaves
  12. Bereavement leaves
  13. Family function leaves
  14. Personal reason leaves
  15. Religious festival leaves

How to write leave application for Office, School & College

The leave application formats may differ but you should include the following basic information in your leave letter. 

  1. Subject line for leave
  2. Salutation/greetings like Dear Sir/Madam (or) Respected Sir/Madam.
  3. Reason for the laeve
  4. The number of leaves 
  5. From which date to which date you are taking leaves
  6. Your name
  7. Signature.
How to write leave application for office,school and college

Blank leave application format for office

Blank leave application format for office word format

Personal reason leave application for office

To
The Manager, 
Company name.
City name.

Sub: Leave application.

I am writing this letter to seek your approval for leave on [date] due to an important personal reason.  I hope you understand my situation and please approve my leave request.

In case of any emergency work, I will be available on my mobile no 9123XXX456.

Thanking you.

Sincerely,
Your name.
Designation,
Department.

Leave application to office due to personal reasons

Sick leave application for office 

To
The Manager,
Company name,
City name.

Sub: Sick leave request.

Dear Sir/Madam,

I [your name], working  as a [designation] in [department] with employee ID [XXXX].  I am suffering from a fever and not in the condition to come to the office.

So I request you to kindly grant me leave for two days on 20/12/2021 and 21/12/2021.

I will immediately come back to the office after recovery.

Thanking you.

Regards,
Your name.

Sick leave application format to office

One day leave application format to office

To
The Manager,
Company name,
City name.

Sub: Leave application for one day.

Dear Sir/Madam,

I am writing this letter to inform you about my illness. I have severe headache since last night, doctor advised me to take a rest for one day.

Therefore I request you to kindly grant me leave for one day i.e on [date], I will come back to the work from very next day.

I hope you consider my lave request.

Thanks in advance.

Sincerely,
Your name.

One day leave application format for office

Medical leave application for office 

To
The Manager,
Company name,
City name.

Sub: leave request due to doctor appointment.

Dear Sir/Madam,

I [your name], [designation], [department], writing this letter to let you know about my child’s sickness. He is suffering from stomach pain and today I am taking him to the hospital for a medical checkup.

So I am unable to attend the office today. So please give your permission to take leave today i.e. on [date].

In case of any emergency work, I will be available on my mobile no. 8500XXXX25.

Thanking you,

Sincerely,
Your name.


Casual leave application for office 

To
The Manager,
Company name,
City name.

Sub: Casual leave application.

Dear Sir/Madam,

With due respect, I am writing this request letter to apply for four days of casual leave from [date] to [date]. After so many days  I am going to visit my native place to see my parents. 

So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.

Thanking you.

Sincerely,
Your name.
Designation,
Department.


Brother/Sister marriage leave application for office 

To
The Manager,
Company name,
City name.

Sub: Leave request for my brother’s/ sister’s marriage.

This is to inform you that my borther’s/sister’s wedding was scheduled on [date], so I request you to grant me five days of leave from [date] to [date].

So that I can make some necessary arrangements in the marriage. I hope you approve my leave request.

I shall be thankful to you in this regard.

Thanking you. 

Regards,
Your name.
Employee ID,
Designation,
Department.

brother or sister marriage leave application to office

Self-marriage leave application for office 

To
The Manager,
Company name,
City name.

Sub: Marriage leave application.

I am glad to inform you that my wedding ceremony is going to be held on [date]. So I request you to please grant me ten days of leave w.e.f [date] to [date] so that I can make my marriage arrangements.

I hope you approve my leave request. I shall be grateful to you in this regard.

Thanking you.

Sincerely,
Your name.
Designation,
Department.

Self marriage leave request to office

Half-day leave application for office 

To
The Manager,
Company name,
City name.

Sub: Half day leave application.

I, [your name] writing this request letter to seek your permission for half-day leave today. I have to attend my son’s/daughter’s parent-teachers meeting in the school.

I hope you understand my situation and please grant me a half-day leave today i.e on [date]  afternoon onwards.

Thanking you.

Sincerely,
Your name.

Half day leave application for office

Bereavement leave application for office

To
The Manager,
Company name,
City name.

Sub: Bereavement leave request.

I regret to inform you that my grandfather has passed away today, so I am going to fulfill his funeral and other death rituals.

So kindly grant me three days of leave from [date] to [date]. In case of any emergency work, you can reach me on my mobile.

Thanking you.

Regards,
Your name.

Bereavement leave application for office

Maternity leave application for office

To
The Manager,
Company name,
City name.

Sub: Application for maternity leave.

Dear Sir/Madam,

I am writing this letter to apply for my maternity leave. According to the doctors, my expected date of delivery will be [date].

So I want to take my maternity leave W.E.F [date], and I will return to the office on [date].

Kindly find the attached medical reports enclosed with this letter and please approve my maternity leave request. 

I shall be grateful to you in this regard.

Thanking you.

Sincerely,
Your name.

Maternity leave application for office

Leave Application Letter Formats for School & College

The leave application formats for office and school are very much similar,  but in office letters, you will address it to the manager/boss whereas in school and college letters they are addressed to teh school principal/headmaster/class teacher.

Leave application for school from student

To
The Principal,
School name,
City name.

Sub: Leave request due to fever.

Respected Sir/Madam,

I have been suffering from fever, the doctor advised me to take rest for two days to get recovered, so kindly grant me leave for two days from [date] to [date].

I shall be thankful to you in this regard.

Thanking you.

Yours faithfully,
Student name,
Class,
Section,
Roll no.


Leave application for school from a parent

To
The Principal,
School name,
City name.

Sub: Leave application.

Dear Sir/Madam,

I, [parent name] writing this letter to intimate you about my child’s illness. My son/daughter named [student name] studying class __th , Section __, with roll no __.

He/She has been suffering from fever and headache, as per doctor advise, two days complete rest is required to get recovered.

Here I request you please grant two days of leave from [date] to [date], we shall be thankful to you in this regard.

Thanking you.

Sincerely,
Parent name.
Mobile no.


Leave application for college

To
The Principal,
College name,
City name.

Sub: Leave application due to fever.

Respected Sir/Madam,

This is to inform you that, I have been suffering from fever and cold, so I am unable to attend college today. The doctor told me to take two days of rest to get recovered, so, please allow me to take leave for two days from [date] to [date].

I will immediately come back to the college after recovery, so kindly approve my leave request.

Thanking you.

Yours faithfully,
Student name,
Course & year,
Roll no.


Going home town leave application for school

To
The Principal,
School name,
City name.

Sub: Leave application for going home town.

Respected Sir/Madam,

I am writing this letter to inform you that I and my family are going to my hometown to visit my grandparents. Therefore I  request you to kindly grant me leave for four days starting from [date] to [date].

I shall be grateful to you.

Thanking you.

Yours obediently,
Student name,
Class,
Section,
Roll number.


Going to marriage leave application for school

To
The Principal,
School name,
City name.

Sub: Leave request for __ day.

Respected  Sir/Madam,

I am writing this letter to request your approval to take leave for one day on [date], to attend the wedding ceremony of our close relatives. I will return to school the very next day.

Therefore kindly approve my leave request.

I shall be grateful to you.

Thanking you.

Yours faithfully,
Student name,
Class,
Section,
Roll number.


Covid 19 leave application for school

To
The Principal,
School name,
City name.

Sub: Leave application due to COVID 19.

Respected Sir/Madam,

This is to inform you that I have been tested positive for Covid 19, and I have to stay in home quarantine for the next 14 days. Hence I cannot attend the school, I request you to kindly allow me to take leave for 14 days W.E.F [date] to [date].

I will return to the school after my Covid test report shows negative. 

I hope you approve my leave request. 

Thanking you.

Yours sincerely,
Student name,
Class,
Section,
Roll number.


Half-day leave application for school

To
The Principal,
School name,
City name.

Respected Sir/Madam,

I am writing this letter to seek your permission to take a half-day leave from today afternoon because I am suffering from stomach ache.

So keeping in view of my health condition, kindly permit me to take half day leave. 

Thanking you.

Yours obediently,
Student name,
Class,
Section,
Roll number.


Leave application to scchool when grandmother/grandfather expired

To
The Principal,
School name,
City name.

Sub: Leave request for __ day.

Respected Sir/Madam,

I am sad to inform you that my grandmother/grandfather is passed away, so I cannot come to the school today. 

So kindly grant me leave for today i.e. on [date].

Thanking you.

Yours faithfully,
Class,
Section,
Roll number.


Leave application for school teacher

To
The Principal,
School name,
City name.

Sub: Leave application for __ days.

Dear Sir/Madam,

With due respect, I, [teacher name], [subject] teacher, writing this letter to request three days of leave starting from [date] to [date]

I will be out of the station during these days, so I will be unable to attend the classes. So kindly consider my leave request. 

I shall be grateful to you in this regard.

Sincerely,
Your name.


Leave Application Emails

You can use the above leave letter templates while writing the leave emails as well, there is not much difference. But remember keep your email simple and short, so that the other person can easily understand it quickly

Sample Leave application email format for office

Dear Sir/Madam,

I [your name], [designation], writing this email to request your approval to take leave today i.e on [date]. I have been suffering from [sickenss reason], so I cannot come to the office today. 

In case of any emergency, I am accessible on my mobilen no. 9123XXX789.

So please approve my leave request.

Thanking you.

Sincerely,
Your name,
Employee ID.

Leave email format for office

Sample Leave application email format for school/college

Respected Sir/Madam, 

I [your name], class__th, Section __ & roll no. __, writing this email to inform you that I have been suffering from fever, and doctors suggested a minimum of two days of rest.

Here I request to you kindly grant me leave for two days from [date] to [date]. 

I shall be thankful to you.

Thanking you.

Yours faithfully,
Student name.


Leave application email to school from parents

Dear Sir/Madam,

My name is [parent name], parent of [student name] who is studying class__th, Section __ & roll no. __.

I am writing this email to inform you that tomorrow we are going to our native place to attend a family function.

So I request you to please consider this email as our leave request, and kindly grant leave for my son/daughter for tomorrow i.e on [date].

We shall be grateful to you.

Thanking you.

Regards,
Your name.


FAQs

Can an employer reject the leave application?

Yes, depending on the situation of work your employer may reject your leave application. If any urgent works are pending then your employer might ask you to postpone your leave.

How many maternity leaves women employees?

Women employees will get 26 weeks of maternity leaves.

What is the simple & best leave letter format?

Dear Sir/Madam,
I have been suffering from fever, so please grant me leave for two days from [date] to [date].
I shall be thankful to you.
Thanking you.

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