Material handover letters are extremely important whenever you hand over any material to others, taking the signature of the receiver on the material handover letter will act as a solid proof that the material was actually transferred.
As an employee sometimes you have to handover company properties such as laptops, computer accessories, stationary etc to your colleague or your successors who join in your job. In such cases you have to prepare a handover letter and you should take the signature of the receiver.
Here are some sample material handover letter formats, which can be helpful to you…
How to Write a Material Handover Letter Format
- Write the name and designation of the person to whom the materials were handed over.
- Details of the person who handed over the materials.
- Date of handover of materials.
- Details of the materials handed over such as material name, description, quantity.
- Signature of the receiver.
Material Handover Letter Format 1
To
P Suresh Kumar,
Sr Accountant,
Company name,
Place.
From
S Sunil,
Purchase Manager,
Company name.
Place.
Sub: Material handed over to Mr P Suresh Kumar.
Dear Suresh Kumar,
As per your request, the following materials have been handed over to you on 30/05/2020, so please check them and acknowledge this letter with your signature.
| S No | Material Description | Quantity | Remarks if any |
| 1 | Dell Laptop | 1 | |
| 2 | A4 size paper bundles | 4 | |
| 3 | Printer cartridge | 1 | |
| 4 | Markers | 2 | |
| 5 | Folders | 5 | |
| 6 | Calculator | 1 | |
| 7 | Highlighters | 2 | |
| 8 | Glue Stick | 2 | |
| 9 | Notebooks | 2 |
Thanking you.
Receiver’s Signature
S Sunil.
(Purchase Executive)
Material Handover Letter Format 2
To
Mr K Ravi Kishore,
Marketing Manager,
Company Name,
Place.
From
N Sukumar,
Admin Executive,
Company Name,
Place.
Sub: Regarding material handover.
Dear Sir,
With reference to your mail dated on 25 may 2021 the following stationary items have been handed over to you on 28 may 2021, so kindly check them and confirm the same by signing this letter at receiver’s signature field.
| S No | Material Description | Quantity | Remarks if an |
| 1 | File folders | 5 | |
| 2 | Punching machine | 1 | |
| 3 | Stapler | 1 | |
| 4 | Scissor | 1 | |
| 5 | Pencil Box | 1 |
Thanking you.
Receiver’s Signature
N Sukumar
(Admin Executive)
Material Handover Email Format
Sub: Regarding material handover.
Dear Madam,
As per your request dated on _____________(date), the following items have been handed over to you by the purchase department. So please check them and acknowledge this email.
| S No | Material Description | Quantity |
| 1 | Note Books | 05 |
| 2 | Ball pens | 02 |
| 3 | Stapler | 01 |
| 4 | Folders | 04 |
| 5 | Glue stick | 01 |
Thanking you.
Regards,
K Pavan Kumar
(Store Incharge)
Acknowledgement Email After Receiving the Material
Sub: Regarding materials – received.
Dear Pavan Kumar,
This is to inform you that all the items mentioned in your mail have been received by me and thanks for your cooperation.
Thanking you.
Regards,
Your name.
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It was very very helpfull for a profesnal person to do legally .
Thank you