Material Handover Letter Format Samples

Material handover letters are extremely important whenever you hand over any material to others, taking the signature of the receiver on the material handover letter will act as a solid proof that the material was actually transferred. 

As an employee sometimes you have to handover company properties such as laptops, computer accessories, stationary etc to your colleague or your successors who join in your job. In such cases you have to prepare a handover letter and you should take the signature of the receiver.

Here are some sample material handover letter formats, which can be helpful to you…

How to Write a Material Handover Letter Format

  1. Write the name and designation of the person to whom the materials were handed over.
  2. Details of the person who handed over the materials.
  3. Date of hangover of materials.
  4. Details of the materials handed over such as material name, description, quantity.
  5. Signature of the receiver.

Material Handover Letter Format 1

To

P Suresh Kumar,

Sr Accountant,

Company name,

Place.

From

S Sunil,

Purchase Manager,

Company name.

Place.

Sub: Material handed over to Mr P Suresh Kumar.

Dear Suresh Kumar,

As per your request, the following materials have been handed over to you on 30/05/2020, so please check them and acknowledge this letter with your signature.

S NoMaterial DescriptionQuantityRemarks if any
1Dell Laptop 1
2A4 size paper bundles4
3Printer cartridge 1
4Markers2
5Folders5
6Calculator 1
7Highlighters2
8Glue Stick2
9Notebooks 2

Thanking you.

Receiver’s Signature

  S Sunil.

(Purchase Executive)


Material Handover Letter Format 2

To

Mr K Ravi Kishore,

Marketing Manager,

Company Name,

Place.

From

N Sukumar,

Admin Executive,

Company Name,

Place.

Sub: Regarding material handover. 

Dear Sir,

With reference to your mail  dated on 25 may 2021 the following stationary items have been handed over to you on 28 may 2021, so kindly check them and confirm the same by signing this letter at receiver’s signature field.

S NoMaterial DescriptionQuantityRemarks if an
1File folders5
2Punching machine1
3Stapler1
4Scissor1
5Pencil Box1

Thanking you.

Receiver’s Signature

   N Sukumar

(Admin Executive)


Material Handover Email Format

Sub: Regarding material handover.

Dear Madam,

As per your request dated on _____________(date), the following items have been handed over to you by the purchase department. So please check them and acknowledge this email.

S NoMaterial DescriptionQuantity
1Note Books05
2Ball pens 02
3Stapler01
4Folders04
5Glue stick01

Thanking you.

Regards,

K Pavan Kumar

(Store Incharge)


Acknowledgement Email After Receiving the Material

Sub: Regarding materials – received.

Dear Pavan Kumar,

This is to inform you that all the items mentioned in your mail have been received by me and thanks for your cooperation.

Thanking you.

Regards,

Your name.


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