PF Joint Declaration Form PDF 2021: Correct PF Details in 30 Days

PF joint declaration form is used to correct wrong details of employees in PF like his name, date of birth, father name, date of joining and date of exit, etc… PF joint declaration form is also known as EPF name correction form or EPF date of birth correction form. EPF members can use this same form to correct each and every detail in their PF account.

Note: Do you know to correct your basic details like your name, date of birth, and gender you don’t need a PF joint declaration form, you can correct them online at the UAN member portal as per your Aadhar details.

Details You can Correct in Online at UAN member portal without joint declaration formDetails You can Correct by Using PF Joint Declaration Form
Name of the employeeName of the employee
Aadhar numberRelationship details like father name/husband name
GenderGender
Date of birthDate of birth
Date of joining in EPF
Date of exit in EPF

PF Joint Declaration Form Cover Letter Format

PF Joint Declaration Form Filled Sample

How To Fill PF Joint Declaration By The Member And The Employer

Date, write the date of submission of PF joint declaration form to the EPF office.

Address of the PF regional office, write the address of the regional EPF office to which you are submitting your joint declaration.

Write your correct name and name of your establishment.

Name correction, if you want to correct your name then write your correct name and also the wrong name in given fields.

Father/husband name, if you want to correct your father’s name or husband’s name then write their correct name and wrong name in given fields.

PF/EPS account number, you can also correct your wrong PF account number.

Date of birth correction, write your correct and wrong date of births.

Date of joining and date of exit correction, you can also correct your date of joining and date of exits.

Once the EPF member or employer submits this PF joint declaration form to the EPF regional office then their details will be corrected within 30 days.

Read: How to correct PF details online

Along with PF joint declaration form employer need to submit a request letter on company letterhead for correction of details and their attestation is also required on PF joint declaration form. Once employee approaches the employer then it is the duty of the employer to fill EPF joint declaration form and submitting it to PF regional office.

PF Joint Declaration Form Supporting Letter Format

To,

Provident Fund commissioner,

PF Sub-regional office,

Marripalem Vuda Lay-out,

NAD Post,

Visakhapatnam-09

Sub: Name Correction

Respected Sir,

                              Mr. K Prasad worked in our company (XYZ Company Ltd) as an Accountant in the Finance department since 01-05-2017. In the PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123) . But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.

Thanking you in advance.

    Yours Sincerely,

                                                                                                                          P Srinivasa Rao.

                                                                                                                           President   

Download in Word Format


PF Joint Declaration Form FAQs (Frequently Asked Questions)

Can we submit joint declaration form online

No, there is no option to submit a Joint declaration form online, you need to submit the hard copy of the filled PF joint declaration form offline directly to your regional PF office. But as I said earlier you can correct some details online at the UAN portal like your name and date of birth by using your aadhar details.

How to Check PF Joint Declaration Form Status

EPF members who have applied for EPF corrections can check the status of their PF joint declaration form by observing their online PF passbook or UAN member portal profile.

How Much Time Will Take for Correction / Updation of Details in EPF

In most cases, it will take a maximum of 30 days for correction of your personal details like your name, DOB, DOE, father name or husband name in the PF portal.

What to Do If Details Not Update Even After Submitting PF Joint Declaration

If 30 days completed and still if your details don’t change, then raise a grievance at PF portal. So that you can know why your details are not corrected. Once you know the reason then you can solve your problem. In most cases, the reason for not correcting EPF details is not submitting valid supporting documents. So always submit a valid proof for the correction of your details in PF portal.

Can I use EPF Joint Declaration form for EPF PAN Error

If your name on PAN is correct and name in PF portal is wrong then you need to correct your name in PF portal either in online or by submitting PF joint declaration form. After name correction, you can link your PAN with your UAN number.

What to Do If the Employer is Not Signing PF Joint Declaration Form

You can correct your basic details like your name, dob, Aadhar number, father name online at UAN portal, but for this also you need your employer approval. So without an employer, it is not possible to correct your details. If your employer is not signing PF joint declaration form or not cooperating with you then you can give a complaint about your employer at the EPF grievance portal.

194 thoughts on “PF Joint Declaration Form PDF 2021: Correct PF Details in 30 Days”

  1. Does the EPF field officer verify father’s name during PF transfer approval?
    For pf transfer, does EPF field officer verify father’s name available in Pan card or in Aaadhar card?

    Reply
  2. I am currently not working. I have two pf accounts. I have not done the pf transfer. I want to do pf transfer after correction of my father’s name. If I submit the joint declaration for father’s name correction through the last employer, will it change the father’s name in both pf accounts?

    Reply
    • If you want to submit PF joint declaration form then it is better to transfer your PF first, after transfer you can submit a joint declaration form through your last employer.
      If you change your father’s name through your first employer then you may face problems in PF transfer, due to a mismatch of details in both PF accounts.

      Reply
  3. I am currently not working. I have two pf accounts under one UAN. I have to submit Joint declaration form for father’s name correction. Can I submit the joint declaration form through any one of the previous employers? Or, is it required to submit a joint declaration form for each of the previous employers?

    Reply
      • I am staying in Bangalore. The last company pf office is in Mumbai.
        The first company pf office is in Bangalore. Will it create any problem, if I submit the joint declaration form through first company?

        Reply
      • My first company pf office is Bangalore, where I am staying now. The last company pf office is in Mumbai. If I submit joint declaration through first company will it create any problem?

        Reply
        • If you haven’t transferred your PF yet, then you can give it a try.
          But it is better to register a complaint on the EPF grievance portal and select your Bangalore company’s PF member ID, to know whether they accept it or not.
          (You will get a reply in 2-3 days.)

          Reply
  4. After submitting joint declaration form in PF office , do they provide any receipt or reference number to track the status of the Name correction request?

    Reply
    • They will give you the acknowledgment receipt, but it consists of your PF number and UAN only.
      For tracking, you need to check your UAN portal regularly and you will get a message also after the correction of details.

      Reply
  5. It’s been a month since I have submitted my joint declaration form but still changes are not reflected on the EPF portal.

    I have also dropped an email on the EPF office email ID but haven’t received any response from them.

    What should I do in this case

    Reply
  6. Hi Team,

    I have already submitted Joint declaration form to my Employer. But my employer( Capita India) is not responding me, I am taking follow up from last one month and still there is no reply from their side. I don’t know the status of my Joint declaration form whether it is with employer or they have submitted it at PF office ?

    Could you guide me what to do further in this critical case ?

    Regards,
    Nishi

    Reply
  7. hi
    my self deepak kumar i have lots of issues again pf related
    my uan is 1008XXXXXX54
    my joining date and Exit Date is not update in my UAN number
    and father name is not update in my UAN
    date of joining is 13 Oct 2015 and date of Exit is 19 Fab 2017
    My father name is Shri Joginder
    please update my details
    Thanking You
    from Deepak Kumar

    Reply

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