PF joint declaration form is used to correct wrong details of employees in PF like his name, date of birth, father name, date of joining and date of exit, etc… PF joint declaration form is also known as EPF name correction form or EPF date of birth correction form. EPF members can use this same form to correct each and every detail in their PF account.
Note: Do you know to correct your basic details like your name, date of birth, and gender you don’t need a PF joint declaration form, you can correct them online at the UAN member portal as per your Aadhar details.
| Details You can Correct in Online at UAN member portal without joint declaration form | Details You can Correct by Using PF Joint Declaration Form |
| Name of the employee | Name of the employee |
| Aadhar number | Relationship details like father name/husband name |
| Gender | Gender |
| Date of birth | Date of birth |
| Date of joining in EPF | |
| Date of exit in EPF |
PF Joint Declaration Form Cover Letter Format
How To Fill PF Joint Declaration By The Member And The Employer
Date, write the date of submission of PF joint declaration form to the EPF office.
Address of the PF regional office, write the address of the regional EPF office to which you are submitting your joint declaration.
Write your correct name and name of your establishment.
Name correction, if you want to correct your name then write your correct name and also the wrong name in given fields.
Father/husband name, if you want to correct your father’s name or husband’s name then write their correct name and wrong name in given fields.
PF/EPS account number, you can also correct your wrong PF account number.
Date of birth correction, write your correct and wrong date of births.
Date of joining and date of exit correction, you can also correct your date of joining and date of exits.
Once the EPF member or employer submits this PF joint declaration form to the EPF regional office then their details will be corrected within 30 days.
Read: How to correct PF details online
Along with PF joint declaration form employer need to submit a request letter on company letterhead for correction of details and their attestation is also required on PF joint declaration form. Once employee approaches the employer then it is the duty of the employer to fill EPF joint declaration form and submitting it to PF regional office.
PF Joint Declaration Form Supporting Letter Format
To,
Provident Fund commissioner,
PF Sub-regional office,
Marripalem Vuda Lay-out,
NAD Post,
Visakhapatnam-09
Sub: Name Correction
Respected Sir,
Mr. K Prasad worked in our company (XYZ Company Ltd) as an Accountant in the Finance department since 01-05-2017. In the PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123) . But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.
Thanking you in advance.
Yours Sincerely,
P Srinivasa Rao.
President
PF Joint Declaration Form FAQs (Frequently Asked Questions)
No, there is no option to submit a Joint declaration form online, you need to submit the hard copy of the filled PF joint declaration form offline directly to your regional PF office. But as I said earlier you can correct some details online at the UAN portal like your name and date of birth by using your aadhar details.
EPF members who have applied for EPF corrections can check the status of their PF joint declaration form by observing their online PF passbook or UAN member portal profile.
In most cases, it will take a maximum of 30 days for correction of your personal details like your name, DOB, DOE, father name or husband name in the PF portal.
If 30 days completed and still if your details don’t change, then raise a grievance at PF portal. So that you can know why your details are not corrected. Once you know the reason then you can solve your problem. In most cases, the reason for not correcting EPF details is not submitting valid supporting documents. So always submit a valid proof for the correction of your details in PF portal.
If your name on PAN is correct and name in PF portal is wrong then you need to correct your name in PF portal either in online or by submitting PF joint declaration form. After name correction, you can link your PAN with your UAN number.
You can correct your basic details like your name, dob, Aadhar number, father name online at UAN portal, but for this also you need your employer approval. So without an employer, it is not possible to correct your details. If your employer is not signing PF joint declaration form or not cooperating with you then you can give a complaint about your employer at the EPF grievance portal.
Sir
Joine declaration form ke correct collom me jo details galat hai vahi bharwa hai na
Jo sahi hai use bharne ki jarurat nahi na
Aur pf no kaha likhana hai
Hlo sir mere pf profil m father name date oj joining address and material status update nhi h so how i can correct this plz tell me thnkx
Dear Sir,
Recently my name in uAN records as First letter of Surname with Name, after that name changed to Name with Surname as per aadhar through present employer, after some days, it is corrected in UAN site also.
but when I downloaded passbook of old employer, it is coming with old name i.e., First letter of Surname with Name.
pl advice how to resolve this.
Hi Satya,
If it is changed in UAN portal, then you don’t need to worry about this issue.
Sir, If company is closed and any correction is required offline in member details then what to do?
Hi sir,
I have submitted the Joint Declaration through the employer to update the DOJ in epf portal 5 months back . till now DOJ is not updated .kindly give us a solution for this problem.
Hi Naveen,
Raise a grievance at PF portal they will help you to solve your problem.
Dear sir,
PF Statement is mentioned is BIPIN KUMAR but correct name is BIPIN GIRI.
I have applied two time pf withdrall but it’s rejected due to name mismatch.
I have online name change uan portal in changes but pf account name is not changes.
kindly help us what to do.
How to check employer submit PF joint declaration form in pf office ?
Hi Shatia Salvi,
When your employer submits a PF joint declaration form to PF office, then they will get a receipt, so ask for that receipt from your employer.
Hi Rajesh,
My name in UAN is not same as the one in PAN so as suggested I’ll submit my joint declaration form in the regional EPFO office. My question is I have two ex-employers- 1st is based out of Mumbai and the second, the latest employer was based out of Bangalore. Which employer’s attestation is needed on the joint declaration form ? and just to be I have to submit the form, post attestation, in the EPFO office closest to me right ?
Hi Deependra Singh,
You have to take attestation of your present employer and submit PF joint declaration form to your regional EPF office i.e to which your employer is linked.
Dear Rajesh Sir,
I wanted to change my Date of exit in portal. I contacted my employer but they said it’s one time process and cannot be changed. Please tell me how DOE can be changed so I can claim my EPS. With present DOE I am unable to get my EPS since it’s less than 180 days.
Hi Sambavi,
You can correct your date of exit by submitting EPF joint declaration form to your PF office along with a request letter from your employer on their company letterhead.
Hi,
I had resigned my job on 02-dec-2014 but by mistakenly my employer updated it by 02-02-2014.
But in my EPFO Passbook it shown correct amount so can i with my whole PF amount without update the correct date of exit(DOE)?
Hi Mohd Danish,
Along with PF claim forms you need to submit a request letter to your PF office from your employer about this issue. If you want to claim it online then you have to correct doe by submitting EPF joint declaration form.
Hello Sir,
I have one PF account with my previous employer in Noida where i worked from Jul 2010 to May 2012. After leaving that company i withdrew my PF contribution. However now my UAN account does not show Service history of that organization. If i try to add the previous PF account to My UAN it gives error as details mismatched.
I dont have any contact with that company and i also stay in Pune. How can i proceed now.
—
Shirish
Hi Shirish,
If you have withdrawn the previous PF amount then it will not be considered as service history.
Hi Shirish,
Send a mail to employeefeedback@epfindia.gov.in they will give solution.
Hello
Can you please tell my details has been verified on EPFO Portal, Now epf saying need to fill joint declaration form to concern PF office through your employer
And also i left my previous co and join new co and in both my UAN is same now I want to withdraw my PF of previous organization, And all details on epfo pan no Aadhar no has been verified when I was employee with previous co
Kindly suggest what should i do i need to get urgent amount
Hi Mukesh,
PF joint declaration form is needed when your PF account consists wrong details either name, dob etc. If you don’t have any wrong details in PF portal then there is no need to submit PF joint declaration form. Maybe your PF account has some wrong details so your previous employer is asking for PF joint declaration form.
sir my name andfather name dateof birth wrong the mentioned the employer so please help forther steps
Hi Raghu,
Fill PF joint declaration form and take your employer attestation and ask your employer to submit it to PF office.
My previous employer has feeded the incorrect DOB and I am unable to transfer the PF online. How do I correct this ? I read that I have to submit the “Joint declaration by member and employer” form. I have submit the form at PF office near my current employer pf office but he reject my correction? Please clarify
Hi Vijay,
Have you taken your employer attestation on PF joint declaration form? it is better to take your employer help to correct your date of birth or you can also correct your date of birth online in UAN member portal by using basic details modification request.
sir how to apply that for via online ????
Hi Naresh,
Login to UAN member portal there you can find an option called Modify Basic Details. For more details read this https://www.hrcabin.com/uan-name-correction-online/
Hi
I worked in one private organisation in chennai for 1.6 Years(From May 2016 to Oct 2017) and my name in PF account is different from my Aadhar card.
Srinivas Katabattula in my PF account and my name is Bala Naga Srinivas Katabattula as per my Aadhar.
For change of Name i raised a request in UAN portal and i asked my employer to approve the request, also employer approved. But the request was rejected from PF office and mentioned reason as Significant change, have to submit physical Joint Declaration form with supported documents.
Now, for my employer attestation on Joint Declaration, my employer was not responding.
And i have joined in another company in Hyderabad in November 2017 and started PF option from January 2018.
Questions:
1. How to change my Name in my PF account with company when i worked in Chennai .?
2. Can i take any letter from my present employer for Name change .?
3. How i can withdraw my PF amount – Chennai .?
4. Is my Chennai company employer attestation is mandatory on Joint Declaration.?
5. Can i submit the necessary documents for change of Name from Hyderabad PF office.?
Please advice me………….. Thanks
Hai Srinivas KBN,
1. You need to submit PF joint declaration form with your Chennai employer attestation and submit supporting documents like your Aadhar card.
2. No
3. If you want to withdraw your PF amount then submit EPF composite claim form non aadhar along with this, your Chennai employer needs to provide a request letter on company letter head to release your claim amount by mentioning the name difference issue. If you want to withdraw your PF amount then there is no need to submit joint declaration form.
4. Yes
5. If you are continuing the same UAN then you can do that other wise No.
Hello Sir,
I am trying to claim my EPF and EPS money online, I have left my job on 30.11.2017, the claim form shows that I shall get my PAN card verified.
My service period is less than 5 years and the amount to be withdrawn is more than 30,000. I am not able to link my PAN card on the KYC page at EPFO site, I receive this message “Error while PAN authentication. Could not send Message.”
There is no message whatsoever, moreover, my PAN card has my full name and not my initials, as per PAN card rules- All my other documents including AADHAR have my Initial.
How do I link my PAN card with my UAN in this case, I also have two P.F accounts, the UAN name shows a dot between my initial and my middle name but on AADHAR it isn’t.
My question are :
1. How to link my PAN card with my UAN? (Important since I will lose 35 % in TDS otherwise)
2. Do I need to merge my two P.F accounts in order to withdraw money?
Hi C Yogeswhwar Rao,
In order to link your UAN with PAN you have to correct your name in UAN portal either in online or by submitting EPF joint declaration form. But this process will take more than 30 days. So it is better to claim your PF amounts one by one offline by submitting EPF composite claim forms, along with your PF claim forms submit PAN card copy and Two copies of form 15G then no tax will deduct from your claim amount.
Hi,
My father’s name was incorrect in UAN portal. Have submitted joint declaration form to correct the same. Its been more than 3 months where it is not yet updated in UAN portal. When I check with employer, they are saying that it is in ready to submit status at PF office. Due to this, m unable to withdraw my PF amount. Could you pls let me know how long will it take to get that submitted and do changes in UAN portal.
Hi Sowmya,
If your employer submits your PF joint declaration form to the PF office then within 30days your name will be corrected. Otherwise, raise a grievance at PF portal.
Hi Rajesh,
I need a clarification on filling joint declaration form. In Authorized Signatory part to whom should i get signature?
Hi Bharat,
You have to take the signature of your employer i.e whose name is present in your employer PF portal as an authorized person for PF.
Hi Rajesh,
The employer suggested that it is in ready to submit status and they are nothing to do with it. Only PF team should get back to the employer to submit it seems. The PF team will be doing that by batch it seems. I have submitted supporting docs on Oct 2017. Could you please let me know how long PF team will take to get back to the employer to get that submitted.
My aadhar and PAN details is getting failed when i verify in UAN portal coz of father’s name incorrect. Due to this, I am unable to withdraw my PF amount. Also, Could you please let me know if any other option to withdraw my PF.
Hi Sowmay,
Generally, it will take 30 days, but sometimes they don’t do that, so it is better to raise a grievance at PF portal so that they will work on your request.
Hi Rajesh,
I face the below example issue. Please help me by rectifying from it:
Pan card name: B M S Abirami where as in efiling database, it is Balachandar Muthusamy Subramanian Abirami
Aadhar: Abirami B M S
UAN: Abirami BMS
When i try to link UAN with Pan and aadhar, it is showing mismatch. As discussed with income tax department, i was informed that it is not possible to update the name in income tax database as per Aadhar. Please let me know if we can correct aadhar as per income tax database and then link both PAN & Aadhar with UAN.
Hi Sowmiya,
Have you linked your Aadhar with PAN? if it is not linking then you can correct your name in Aadhar as per income tax department database, but the process will take minimum 30 days. (Or)
If you want to withdraw your PF amount, then submit a PF composite claim form and a request letter from your employer to release your claim amount by stating the difference in names present in Aadhar and UAN portal.
Hi Rajesh,
I have linked Aadhar with PAN. I am not sure how it got linked for the below details. Will the aadhar database have the name as per income tax database?
Pan card name: B M S Abirami where as in efiling database, it is Balachandar Muthusamy Subramanian Abirami
Aadhar: Abirami B M S
Only when i try to link with UAN, m getting this issue. If i submit composite claim form along with employer letter without linking PAN and Aadhar with UAN, 31% of PF amount will get deducted?
Hi Sowmiya,
Submit PAN card copy and Two copies of form 15G along with PF composite claim form then no tax will deduct from your claim amount.
Hi
Is it mandatory to link Aadhar with PAN for applying PF?
I left my job by 2015 and applying for pf now on 2018. And I filed my IT for FY 2014-15. Is it mandatory to file IT for current year to apply for pf?
Hi Vinodha,
If you are claiming more than 50000 Rs of PF amount in less than 5yrs of service then you need to link PAN number with PF number. There is no need to file IT for PF withdrawal.
Hi,
Am Rahul K Nair,I need to withdraw my pf amount so i collect Pf withdrawal form and attested from our company.But when i submitted PF form at pf office ,the staff told me to Update KYC Documents from my Company side.I spoke with Company HR she told me the kyc Updation are showing error while updation, they are helpless.What the solution for this issue plz reply me urgently.
Hi Rahul,
Fill EPF composite claim form non aadhar and submit it to PF office, it doesn’t require KYC approval. Still, if you want to link your Aadhar with your PF UAN then link it at EPF KYC Portal
But the process will take 15-20 days.Once your Aadhar number links with your PF UAN then you can claim PF with your present claim forms.
If I withdraw through non adhar composite claim form then how many days it’s take the process to credit money in my account..
Hi Purnima,
It will take 15-20 days to receive your PF amount.
Sir I submitted joint declaration form but I forgot to write my surname in that form but I attached my adhar card and pan card Xerox.. What should I do now shall I give again that form.. Pls reply
Hi Purnima,
Generally, when you forgot to write the surname then EPF officials don’t accept claim forms during submission time, if they have accepted then you have to hope for the best.