PF joint declaration form is used to correct wrong details of employees in PF like his name, date of birth, father name, date of joining and date of exit, etc… PF joint declaration form is also known as EPF name correction form or EPF date of birth correction form. EPF members can use this same form to correct each and every detail in their PF account.
Note: Do you know to correct your basic details like your name, date of birth, and gender you don’t need a PF joint declaration form, you can correct them online at the UAN member portal as per your Aadhar details.
| Details You can Correct in Online at UAN member portal without joint declaration form | Details You can Correct by Using PF Joint Declaration Form |
| Name of the employee | Name of the employee |
| Aadhar number | Relationship details like father name/husband name |
| Gender | Gender |
| Date of birth | Date of birth |
| Date of joining in EPF | |
| Date of exit in EPF |
PF Joint Declaration Form Cover Letter Format
How To Fill PF Joint Declaration By The Member And The Employer
Date, write the date of submission of PF joint declaration form to the EPF office.
Address of the PF regional office, write the address of the regional EPF office to which you are submitting your joint declaration.
Write your correct name and name of your establishment.
Name correction, if you want to correct your name then write your correct name and also the wrong name in given fields.
Father/husband name, if you want to correct your father’s name or husband’s name then write their correct name and wrong name in given fields.
PF/EPS account number, you can also correct your wrong PF account number.
Date of birth correction, write your correct and wrong date of births.
Date of joining and date of exit correction, you can also correct your date of joining and date of exits.
Once the EPF member or employer submits this PF joint declaration form to the EPF regional office then their details will be corrected within 30 days.
Read: How to correct PF details online
Along with PF joint declaration form employer need to submit a request letter on company letterhead for correction of details and their attestation is also required on PF joint declaration form. Once employee approaches the employer then it is the duty of the employer to fill EPF joint declaration form and submitting it to PF regional office.
PF Joint Declaration Form Supporting Letter Format
To,
Provident Fund commissioner,
PF Sub-regional office,
Marripalem Vuda Lay-out,
NAD Post,
Visakhapatnam-09
Sub: Name Correction
Respected Sir,
Mr. K Prasad worked in our company (XYZ Company Ltd) as an Accountant in the Finance department since 01-05-2017. In the PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123) . But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.
Thanking you in advance.
Yours Sincerely,
P Srinivasa Rao.
President
PF Joint Declaration Form FAQs (Frequently Asked Questions)
No, there is no option to submit a Joint declaration form online, you need to submit the hard copy of the filled PF joint declaration form offline directly to your regional PF office. But as I said earlier you can correct some details online at the UAN portal like your name and date of birth by using your aadhar details.
EPF members who have applied for EPF corrections can check the status of their PF joint declaration form by observing their online PF passbook or UAN member portal profile.
In most cases, it will take a maximum of 30 days for correction of your personal details like your name, DOB, DOE, father name or husband name in the PF portal.
If 30 days completed and still if your details don’t change, then raise a grievance at PF portal. So that you can know why your details are not corrected. Once you know the reason then you can solve your problem. In most cases, the reason for not correcting EPF details is not submitting valid supporting documents. So always submit a valid proof for the correction of your details in PF portal.
If your name on PAN is correct and name in PF portal is wrong then you need to correct your name in PF portal either in online or by submitting PF joint declaration form. After name correction, you can link your PAN with your UAN number.
You can correct your basic details like your name, dob, Aadhar number, father name online at UAN portal, but for this also you need your employer approval. So without an employer, it is not possible to correct your details. If your employer is not signing PF joint declaration form or not cooperating with you then you can give a complaint about your employer at the EPF grievance portal.
Hi,
I left my job 5 years back and since then i am self employed.
I just need to correct my Fathers name on EPF UAN portal for hassle free future claims/transfer.
Can i fill the joint declaration with stamp/sign of ex employer and submit it Myself with supporting documents to PF office? Or only my ex employer can submit it?
Thanks.
Hi Suhail,
You can submit yourself also, it is not problem. But remember along with PF joint declaration form you need to submit a request letter from your employer on their letter head to PF office regarding correction of your father name.
Accepted by employer–> Pending at HYDERABAD field office
Respected Sir,
I have applied for Name, DOB, Gender Correction through UAN Member portal on 01/01/1993.
My Case is approved by employer and it is now Pending at Field office.
I request you kindly go through my application and approve the my detail as early as possible.
Thanks & Regard
Santhosha.
Hi Nalla Santhosha,
Generally, it will take a maximum of 30 days for correction of details. If they are not corrected even after 30 days also then raise a grievance at PF portal they will help you https://epfigms.gov.in/Grievance/GrievanceMaster
Dear Sir ,
My Aadhar card is already verified in UNA number but my father name me SH hai kaya father name change ho shakata hai
Hi Akash,
You can correct it by submitting the PF joint declaration form to your regional EPF office.
My pf account not transfer in previous company to present company. Previous company date &exit date wrong update. How to currection my pf detail.
Hi Padmanabha,
Submit PF transfer form 13 offline along with a request letter about the issue to your regional PF office.
SIR ,
kindly help me when i transfer money in my present employer id its say Details of previous account are different than present account. Hence claim request cannot be processed.how i sovle this problem
Hi Naresh,
It happens when your details like your name, dob, father name don’t match in your previous PF account number and new PF account number. So correct the wrongly mentioned details as per your Aadhar card. You can correct them either online or by using the PF joint declaration form.
Hi Maria,
If you submit PF joint declaration form it will take maximum 30 days for correction and after that, you need to apply for PF claim, it is a long process. But you can do one thing along with PF claim forms submit PF joint declaration form and a request letter to PF office from your employer on their letterhead to accept your PF claim request by mentioning the issue, then you can get your PF amount sooner.
Dear sir,
PF Statement is mentioned is CHIRAG GOGOI but correct name is CHIRAJ GOGOI.
I have applied two time pf withdrall but it’s rejected due to name mismatch.
I have online name change uan portal in changes but pf account name is not changes and showing field officer pending approval.
kindly help us what to do.
HI Chirag Gogoi,
Generally, it takes maximum 30 days for name correction if it doesn’t correct after 30 days then raise a grievance at PF portal.(Field officer pending approval means the approval of your regional EPFO officer is pending)
hi
sir my uan password forrget and restration mobile no loss and I try forget passworld new mobile no but some eror come deatails not match in system please contact epfo office
Hi Pawan,
Visit your regional EPF office branch, their IT department will solve your problem.
My name on PAN card and UAN is same but I am not able to link my PAN with UAN. why?
Hi,
My name on PAN card is different from what the IT department has. Because of this I am not able to link my PAN with UAN.
Hi Sai,
Yes, so many EPF members are facing this problem, you need to correct the wrong one, after correction you can link your PAN with UAN.
Hi sir ,
My name is shaik my pf account is connect with my old mobile number but that number is now inactive I want to add my new number so I used join declaration form hard copy and submitted in Bandra pf office before 5days but still I didn’t receive any notification or massage from pf office that my mobile number changed…
In general, it will take maximum of 20 days to correct PF details.
Thank you sir…for fastly revert.
Dear Sir,
My father’s name was wrongly updated in pf portal, I’m not able to withdraw my PF, as fathers name is not updated. I don’t have any proof of Father’s Identity card and also, my father was expired. But in my Aadhar and PAN card have updated with same details. Is that enough to update my father name details ? Or anything else is required? Please help me with your answer. Thank you
Hi Narayanan,
Yes, your Aadhar or PAN card is enough, you don’t need to submit your father’s identity cards.
Hi my name was wrongly updated in pf portal.I applied through online 30 days got over still it’s showing pending field officer approval still how long it will take time to update wht is the next step I hve to follow. Please guide me
Hi K Kavitha,
Generally, it takes maximum of 30 days, but some times it will take some more times. Better raise a grievance at PF portal so that the process will become fast.
Hi Rajesh,
I ‘m going to initiate a PF transfer, I thought attestation through previous employer will make the transfer faster but my present employer is saying both takes same time only “I ‘m ready to approve the transfer right away”. What to do suggest. Can i go ahead with present employer only ?
Thanks
Babu
Hi Babu,
Better Go with present employer.
Hi Rajesh,
My Employer has submitted Joint Declaration form and its been 30 days now, still DOJ is not updated in the portal. Does PAN verification in PF portal is mandatory for Joint Declaration updation?
Regards,
Babu
Hi Babu Manohar,
No PAN verification is not required for PF joint declaration form, raise a grievance at PF portal so that your problem gets solved.
My date of exit was wrongly updated by the employer in PF Portal. Kindly tell me the process to correct it. thank you
in pf account DOB18.10.1960 and in aathar 07.07.1968 how can i change
Hi Elavarasi,
You have to correct the wrong one, if your dob is wrong in Aadhar then visit any Aadhar enrollment center to correct it, if your dob is wrong in PF then correct it either online at UAN portal or by submitting PF joint declaration form to your PF office.
Hi
I have finding difficulties in changing the Date of birth in EPF. I don’t have SSC or Date of birth certificate to justify my date of birth. But in Aadhar, PAN & Voter I’D have updated with same details. Is that enough to update my DOB details ? Or anything else is required? Please help me with your answer. Thank you
Hi Abhishek,
You can use your Aadhar or PAN card for DOB correction in PF.
My Employer has not updated my Fathers name in the pf portal, I’m not able to withdraw my PF, as fathers name is not updated, Please advise as to what can be done to get the pf within 20 days maximum. If I fill the joint declaration form, how soon can the details be modified?
Hi Maria,
If you submit PF joint declaration form it will take maximum 30 days for correction and after that, you need to apply for PF claim, it is a long process. But you can do one thing along with PF claim forms submit PF joint declaration form and a request letter to PF office from your employer on their letterhead to accept your PF claim request by mentioning the issue, then you can get your PF amount sooner.
Hi,
I have my UAN account linked with 3 PF account of 3 companies, I got my UAN Created from my first company, i initiated for online submission but since its more than 1 year, it was mentioned as pending at bommasandra filed office. my first employer approved online but it was still pending when i enquired in bommasandra filed office they asked to submit joint declaration with employer sign and seal.
I didn’t have a proper relieving from that company and i they are not helping out mentioning that they won’t sign. is there any way to change details without the joint declaration from employer??
i won’t be able to claim pf amount in future without UAN correct details?
UAN and PF details are same ??