PF joint declaration form is used to correct wrong details of employees in PF like his name, date of birth, father name, date of joining and date of exit, etc… PF joint declaration form is also known as EPF name correction form or EPF date of birth correction form. EPF members can use this same form to correct each and every detail in their PF account.
Note: Do you know to correct your basic details like your name, date of birth, and gender you don’t need a PF joint declaration form, you can correct them online at the UAN member portal as per your Aadhar details.
| Details You can Correct in Online at UAN member portal without joint declaration form | Details You can Correct by Using PF Joint Declaration Form |
| Name of the employee | Name of the employee |
| Aadhar number | Relationship details like father name/husband name |
| Gender | Gender |
| Date of birth | Date of birth |
| Date of joining in EPF | |
| Date of exit in EPF |
PF Joint Declaration Form Cover Letter Format
How To Fill PF Joint Declaration By The Member And The Employer
Date, write the date of submission of PF joint declaration form to the EPF office.
Address of the PF regional office, write the address of the regional EPF office to which you are submitting your joint declaration.
Write your correct name and name of your establishment.
Name correction, if you want to correct your name then write your correct name and also the wrong name in given fields.
Father/husband name, if you want to correct your father’s name or husband’s name then write their correct name and wrong name in given fields.
PF/EPS account number, you can also correct your wrong PF account number.
Date of birth correction, write your correct and wrong date of births.
Date of joining and date of exit correction, you can also correct your date of joining and date of exits.
Once the EPF member or employer submits this PF joint declaration form to the EPF regional office then their details will be corrected within 30 days.
Read: How to correct PF details online
Along with PF joint declaration form employer need to submit a request letter on company letterhead for correction of details and their attestation is also required on PF joint declaration form. Once employee approaches the employer then it is the duty of the employer to fill EPF joint declaration form and submitting it to PF regional office.
PF Joint Declaration Form Supporting Letter Format
To,
Provident Fund commissioner,
PF Sub-regional office,
Marripalem Vuda Lay-out,
NAD Post,
Visakhapatnam-09
Sub: Name Correction
Respected Sir,
Mr. K Prasad worked in our company (XYZ Company Ltd) as an Accountant in the Finance department since 01-05-2017. In the PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123) . But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.
Thanking you in advance.
Yours Sincerely,
P Srinivasa Rao.
President
PF Joint Declaration Form FAQs (Frequently Asked Questions)
No, there is no option to submit a Joint declaration form online, you need to submit the hard copy of the filled PF joint declaration form offline directly to your regional PF office. But as I said earlier you can correct some details online at the UAN portal like your name and date of birth by using your aadhar details.
EPF members who have applied for EPF corrections can check the status of their PF joint declaration form by observing their online PF passbook or UAN member portal profile.
In most cases, it will take a maximum of 30 days for correction of your personal details like your name, DOB, DOE, father name or husband name in the PF portal.
If 30 days completed and still if your details don’t change, then raise a grievance at PF portal. So that you can know why your details are not corrected. Once you know the reason then you can solve your problem. In most cases, the reason for not correcting EPF details is not submitting valid supporting documents. So always submit a valid proof for the correction of your details in PF portal.
If your name on PAN is correct and name in PF portal is wrong then you need to correct your name in PF portal either in online or by submitting PF joint declaration form. After name correction, you can link your PAN with your UAN number.
You can correct your basic details like your name, dob, Aadhar number, father name online at UAN portal, but for this also you need your employer approval. So without an employer, it is not possible to correct your details. If your employer is not signing PF joint declaration form or not cooperating with you then you can give a complaint about your employer at the EPF grievance portal.
Hello Team,
My father’s name is not correct on UAN Card. I have mailed my previous company to sign the Joint declaration form. Submitting Joint declaration form to PF office is employee’s responsibility or is it employer’s responsibility. Also, my previous company is saying as of now PF office is not accepting documents manually. Please guide me for the same.
Thanks,
It is the employer’s responsibility to assist employees in PF-related issues, and PF offices will accept joint declaration forms manually, there is no online option to submit joint declaration forms.
At least take the signature and stamp of your employer on the joint declaration form and you can submit it directly to your PF office.
Hello Sir,
I have applied for PF transfer online, but was rejected by Field Office with two reason:
1. Clarify the ESP contribution of Non ESP member
2. Fathers name differs
Can you please help me what should be the next step to rectify this.
Thanks,
Aarti
Thank you for this form,
Dear Sir,
Recently my organisation closed thier Business Suddenly. After few month back when i applied for PF withdrawal thier some issues in DOB. I unable to rectify my DOB Online or Offline. Because we not find our employer. Can you please suggest how can rectify of my DOB pf account.
Regards
Somnath
You have to visit your PF office directly and write a request letter to them, then they will correct your date of birth in your PF account.
SIR MY EMPLOYER ENTER THE DATE OF ENDING FOR PF BUT NOT ENTER DATA OF LEAVING IN EPS.WHAT IS THE PROCEDURE TO ENTER THE DATE OF ENDING IN EPS.PLEASE DO THE NEEDFUL SIR
You can update the date of exit in the UAN member portal yourself, so try that once.
Hi sir.on.joint declaration letter ..weather we can take sign from bank manager..if the working ngo is closed.from.which bank acct we are receiving our salary from that bank manager we can take sign on joint declaration.. Its ok or.noy
Yes, you can try that. But before that, it is better to raise a grievance EPF portal they will guide you better.
Sir
I services three company. I left my ist company in 1988 & join second company. Now I am 61 years old & applied for Epfo Pension .They reject the claim due to tachcnical falt that your Exit date not lift. So how to correct the exit date as my old company closed since 1990. secondly at that time pension scheme not come in force. all my PF transferred to my present company. So guide me sir how to correct my Exit date at Epfo as they rejecting again & again.
Regards
Hi Sir,
I left my previous company on 29 Nov 2014 and joined a new company on 1st of Dec 2014. But the previous employer shows DOE as 1st of Dec 2014. even i’m Continuing with Same UAN Number, in this case who will sign and seal in JDF
It is better to take the sign of your present employer.
Dear Sir,
I have two epf account Lifestyle international pvt. Ltd. and Lifestyle international Private Ltd. both are same only but Head offices is different. They have transfered me Bangalore to mysore and new account No. I have one UAN No. for both the accounts. I online applied to merge two accounts to take a loan from epf account. I applied online to merge two accounts. Filed officer rejects my application saying father name mismatch.
Yes father name mistake in both Previous and present company. so i have taken present company seal and signature on joint deceleration form and aadhar copy to correct the father name. My doubt is this is enough or i have to take signature on joint deceleration of both the companies and submit or present office joint decleration in enough to change in both account to merge two accounts.
Hi Sir
i applied form 13 for pf transfer to my present pf Account
but didn’t transfer my present account its not happened
now showing this Accepted by employer -> pending at field office
please do something
my UAN :101217951046
Pending at field office means it is pending at your PF regional office, once they approve it then your PF amount will transfer to your present account, it will take maximum 15 days to complete this process.
Hi Sir,
My Self Nanda Kishore S I left a company and joined a new company on 3rd of August 2017. But the previous company DOE 11th August 2017. even im Continuing Same UAN Number
In this case who will sign and seal in JDF authorise signatory.
For correction of details like your name, dob, gender, father name in PF, your present employer can sign joint declaration form.
Dear Sir,
Good morning. I have transferred my Old PF to New PF account (Present Employer) but, it has been rejected due to Date of leaving differs. And thereafter when I came to this page I saw your all reply carefully and I have understood that, I have to submit Join declaration Form. Now I have close relation with present employer. I have two questions
1. May I submit this Form with the help of present employer? If possible, then which employer regional office I have to submit, old company of office or new company of office ?
Dear Sir, once again I want to tell you that, I’m not very close with previous employer and that’s why I asked about Regional office. I hope you will answer me ASAP. Thank you very much.
You have to submit the joint declaration form through the company (employer) in which your date of leaving is wrong & you have to submit the joint declaration to that associated PF office of that particular employer.
Sir maine job chode 8/4/2017 ko pr dusri company me maine joining ki thi 8/4/2017 ko pr pahli wali company me living letter me 11/4/2017 ki likh di hai jse mujhe trasfer krne me bhut dikkat ho rhi hai koi help kro
In that case you have to correct date of exit in your last working company by using PF joint declaration form or you can apply for PF transfer offline by using PF transfer form 13.
Sir I left a company and joined a new company on 4th of November 2019. But the previous company DOE 30th December 2019. Sir, In this case who will sign and seal in JDF authorise signatory.
If you are continuing same UAN number then your present employer has to sign it.
Hi sir ,
my also same scenario but whom i have to submit is there any option can i submit in online.
Recently i submitted my joint declaration to correct my name and date of birth, but still now it’s not happen , pl tell me how to write a letter to pf office sir
I have left my job and im not working anymore.
Im not able to add my PAN card number and name on KYC to my EPF account. Can you please suggest me on this.
Thanks,
Malleswari
Hi Malleswari,
Go for offline claim by submitting EPF composite claim form non aadhar but this form needs your employer signature.
my father name mismach pf acount and alsow aadher card. so aadher update .how update pf acount
pls .my fathe name mis mach pf acount and also submited jount diclerstion form submite feb 2020
not coorestion portal not swho fathe name which proses 1moth aftat not carestion pls find
not msg pls find
Raise a grievance at PF portal, then your father name will be corrected.
In case of updating name after marriage. What documents should be submitted along with Joint Declaration Form
MY EMPLOYER ENTERED WRONG DATE OF JOINING AT UAN PORTAL. I DO NOT KNOW WHAT DOCUMENT (PROOF) SHOULD BE ATTACHED WITH JOINT DECLARATION FORM FOR CORRECT DATE OF JOINING.
KINDLY HELP ME
Hi Subham Bharadwaj,
A request letter from your employer side on their company letterhead is required along with PF joint declaration form.
HI
Myself Nagendra, I had left my company, in the year Oct 31, 2017, but unfortunately I kept the date as August 31 , 2017, Now who will change the dates to correct date, as of now the status in UAN no shows the transfer pf is pending with field officer .
Hi Nagendhra,
You have to wait until the transfer status change if it doesn’t change even after 30 days from the date of claim request then raise a grievance at the PF portal.
HI Rajesh,
the status in the UAN portal show now as Accepted by Filed office.
I have left my previous organisation I joined with new company .I would like to change my name in my PF in my previous company UAN to update KYC .I requested my previous company he approved my request but the field office rejected asking me JD form .
I does not know the procedure
I have downloaded the JD form
Fill the required the column
filled all the necessary input
Name of of the authorised signatory (how to get it who can sign here I have alaredy resigned from the company )
Signature with establishment seal how to get get I have laredy left this organisation.
Please assist how to submit it to pf office.
Thanks,
Nalini
Hi Nalini,
Your employer signature is mandatory on the PF joint declaration, so ask your previous employer to sign the Joint Declaration form and also ask them to provide a request letter on their letterhead to correct your name. It is their responsibility to assist the employees in the PF withdrawal process.