PF joint declaration form is used to correct wrong details of employees in PF like his name, date of birth, father name, date of joining and date of exit, etc… PF joint declaration form is also known as EPF name correction form or EPF date of birth correction form. EPF members can use this same form to correct each and every detail in their PF account.
Note: Do you know to correct your basic details like your name, date of birth, and gender you don’t need a PF joint declaration form, you can correct them online at the UAN member portal as per your Aadhar details.
|Details You can Correct in Online at UAN member portal without joint declaration form
|Details You can Correct by Using PF Joint Declaration Form
|Name of the employee
|Name of the employee
|Relationship details like father name/husband name
|Date of birth
|Date of birth
|Date of joining in EPF
|Date of exit in EPF
PF Joint Declaration Form Cover Letter Format
How To Fill PF Joint Declaration By The Member And The Employer
Date, write the date of submission of PF joint declaration form to the EPF office.
Address of the PF regional office, write the address of the regional EPF office to which you are submitting your joint declaration.
Write your correct name and name of your establishment.
Name correction, if you want to correct your name then write your correct name and also the wrong name in given fields.
Father/husband name, if you want to correct your father’s name or husband’s name then write their correct name and wrong name in given fields.
PF/EPS account number, you can also correct your wrong PF account number.
Date of birth correction, write your correct and wrong date of births.
Date of joining and date of exit correction, you can also correct your date of joining and date of exits.
Once the EPF member or employer submits this PF joint declaration form to the EPF regional office then their details will be corrected within 30 days.
Along with PF joint declaration form employer need to submit a request letter on company letterhead for correction of details and their attestation is also required on PF joint declaration form. Once employee approaches the employer then it is the duty of the employer to fill EPF joint declaration form and submitting it to PF regional office.
PF Joint Declaration Form Supporting Letter Format
Provident Fund commissioner,
PF Sub-regional office,
Marripalem Vuda Lay-out,
Sub: Name Correction
Mr. K Prasad worked in our company (XYZ Company Ltd) as an Accountant in the Finance department since 01-05-2017. In the PF portal his name is mentioned as Mr. K Prasad ( PF No: GR/VSP/6000X/123) . But his actual full name is Koduru V V Prasad Kumar. Request you to make correction of his name to Koduru V V Prasad Kumar.
Thanking you in advance.
P Srinivasa Rao.
PF Joint Declaration Form FAQs (Frequently Asked Questions)
No, there is no option to submit a Joint declaration form online, you need to submit the hard copy of the filled PF joint declaration form offline directly to your regional PF office. But as I said earlier you can correct some details online at the UAN portal like your name and date of birth by using your aadhar details.
EPF members who have applied for EPF corrections can check the status of their PF joint declaration form by observing their online PF passbook or UAN member portal profile.
In most cases, it will take a maximum of 30 days for correction of your personal details like your name, DOB, DOE, father name or husband name in the PF portal.
If 30 days completed and still if your details don’t change, then raise a grievance at PF portal. So that you can know why your details are not corrected. Once you know the reason then you can solve your problem. In most cases, the reason for not correcting EPF details is not submitting valid supporting documents. So always submit a valid proof for the correction of your details in PF portal.
If your name on PAN is correct and name in PF portal is wrong then you need to correct your name in PF portal either in online or by submitting PF joint declaration form. After name correction, you can link your PAN with your UAN number.
You can correct your basic details like your name, dob, Aadhar number, father name online at UAN portal, but for this also you need your employer approval. So without an employer, it is not possible to correct your details. If your employer is not signing PF joint declaration form or not cooperating with you then you can give a complaint about your employer at the EPF grievance portal.