Polite & Gentle Reminder Emails to Boss Samples

If your boss is busy and forgot about an important work (or) approval of an important task, then you have to send a gentle reminder about the work. Hence you are writing the email or SMS to your boss you should be more careful about it. 

Keep the email/SMS short & simple and mention the due date of the work, don’t wait until the last moment to send the reminder, be proactive in reminding, so that your boss will have enough time.

Sample Reminder Email to Boss for Meeting

Format 1

Sub: Meeting with the sales team regarding.

Dear Sir/Madam,

This email is a kind reminder about your meeting with the sales team scheduled on _______(date) at ___ (time).

We will be waiting for your valuable suggestions in the meeting.

Thanking you.

Sincerely,

Your name


Format 2

Sub: Meeting reminder.

Dear Sir/Madam,

As per your intimation, here I am reminding about your meeting with Mr/Ms___________, on ________(date) at ________(time).

Please consider this email as a kind reminder.

Thanking you.

Regards,

Your name.


Reminder to Boss for Approval of Leave

Format 3

Sub: Regarding leave request.

Dear Sir/Madam,

I am writing this email as a reminder of my previous email about my pending leave request. 

I would like to take three days of leave from ______ to _____, due to _________(reason of leave).

So please give your approval to take the leave.

Thanking you.

Sincerely,

Your name.


Format 4

Sub: Leave request.

Dear Sir/Madam,

I would like to kindly remind you about my leave from _______ to ______ (dates), due to ________ (reason of leave), the leave has been approved by you.

I will come back to the work immediately after the leave.

Thanking you.

Sincerely,

Your name.


Reminder Mail to Boss for Promotion

Format 5

Sub: Job promotion regarding.

Dear Sir/Madam,

With due respect, I am writing this email to remind you about my previous email about my job promotion to __________ role. (Required designation)

I have been working hard and want to take on new challenges to prove myself.

I will be grateful to you if you consider my promotion request.

Thanking you.

Sincerely,

Your name.


Format 6

Sub: About my job promotion.

Dear Sir/Madam,

This email is a kind reminder about my job promotion, which I have been waiting for for the last year.

I have been working day and night to the fullest of my capability, and I believe I have all the required skills to get the promotion to _________( required position).

I hope you consider my request for the job promotion and kindly let me know if I need to prove anything further.

Thanking you.

Sincerely,

Your name.


Reminder Email to Boss for Salary Increment

Format 7

Sub: Regarding salary increment.

Dear Sir/Madam,

I would like to remind you about my salary increment which has been pending for so many days.

I believe I am eligible for the increment and I hope you kindly consider my salary increment request.

I shall be grateful to you in this matter.

Awaiting your response.

Thanking you.

Sincerely,

Your name.


Format 8

Sub: Salary increment regarding.

Dear Sir/Madam,

My name is ________ (your name), employee id __________, working as a _____________ (your designation), in _________ department.

This email is a reminder of my previous email regarding my salary increment request. During my joining time, I have been promised that I will get a salary increment after the completion of one year of service.

So here I would like to kindly remind you about my salary increment, I hope you consider my request.

Awaiting your response.

Thanking you.

Regards,

Your name.


Reminder Email to Boss for Interview

Format 10

Dear Sir/Madam,

This email is a kind reminder about the interview scheduled today at ____(time) for the post of ________(job position).

Please confirm.

Thanking you.

Sincerely,

Your name.


FAQs

Can I mention “gentle” in a reminder email?

Don’t need to mention “gentle”, just keep your email polite and respectful.

How do you politely remind your boss?

You can start with “This email is a kind reminder” and you can mention the rest of the matter in the mail. This is the simple and easiest way to remind your boss politely about any issue.

Will my boss feel hurt if I send a reminder email?

No, however, if you don’t remind your boss about certain issues at the right time then it may create bigger problems. So it is always better to send reminder emails, whenever they are required.

How many times can I send a reminder email?

1 to 2 times, if still, your boss is not responding, then it is better to meet him/her directly and intimated the matter.

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