Polite Job Offer Rejection Emails

If you want to reject a job offer, it is always preferable to keep the doors open, there can be an opportunity in the same company in the future. Companies do not think negatively even if you reject your current job offer, but it should be done in a very polite way.

You can reject a job offer with or without reason, it is up to you to mention the reason or not.

However, including the reason in the email will not cause any problems. If the recruiter wants to negotiate, they can do that. So stating the rejection reason is a good practice.

Below are a few sample offer rejection emails, which you can use to politely decline a job offer.

Simple Job Offer Rejection Email

Sub: Regarding [Job title] Job Offer.

Dear Sir/Madam,

Thank you very much for considering me for the ………. position in your company.

However, after careful consideration, I felt this job doesn’t suit me. Therefore, I cannot accept this job offer.

I am not able to accept this position at this time, but in the future, if I get a job that fits my goals, I can certainly join your company.

Once again thank you very much.

Your name.
Mobile no.

Job offer rejection email samples

Job Offer Rejection Email

Sub: RE: [Job Title] Job Offer.

Dear Sir/Madam,

Thank you for offering me the position of …………….. at [Company Name]. But I cannot take this job offer as it doesn’t fit my career goals.

I am looking for a job that challenges my current abilities and skills and offers me better rewards than my current job.

I really enjoyed the interview process, and again, thank you very much for considering me.

Your name,
Mobile no.

Polite job offer rejection email samples

Apology Email for Not Joining the Company

Sub: Can’t accept job offer for ……………. position.

Dear Sir/Madam,

I am very grateful for a job offer from a prestigious organization such as [Company Name]. However, I regret not accepting this job offer.

I have another job offer in my hand that is closer to my home town so I can stay with my elderly parents and look after them.

Thanks once again for the job offer.

Your name,
Mobile no.

Email for Not Joining the Company After Accepting It

Sub: Sorry to reject the job offer.

Dear Sir/Madam,

This refers to my earlier email regarding the acceptance of the job offer for the [position title] position in your organization. But after a lot of thought, I can’t take the job offer.

I want to continue my present job for a while.

I apologize very much for causing this inconvenience. I hope that you will soon find the right candidate for the position.

I wish your company every success in its growth.

Thanking you.

Your name.

Job offer rejecting email after accepting it.

Job Offer Decline Email Due to Salary

Sub: Job offer regarding for …………. position.

Dear Sir/Madam,

While I appreciate the job offer you made, the salary is nowhere near what I expected. My salary right now is roughly the same.

Having an opportunity with a big company like yours is a big deal, however, I can’t take this job for this pay considering my future.

I look forward to a salary of ……………Rs. If you provide that pay, I can accept your offer.

Whatever it is, I truly enjoyed the interview process and wish you every success in your future endeavours.

Thanking you.

Your name.

Job offer rejection letter due to salary

Job Offer Rejection Email Due to Personal Reasons

Sub: Regrettably declining the [Job Title] position.

Dear Sir/Madam,

Thank you so much for offering me the [Job title] position at [company name], but for personal reasons, I cannot accept this job offer.

I am looking for more flexible work hours and work-from-home opportunities as well. Because of this reason, I couldn’t able to accept this job offer.

Once again, I would like to express my gratitude for the offer and my regrets that it didn’t work out.

Thanking you.

Your name.

Job Offer Rejection Mail Due to Other Offer

Sub: My apologies for not accepting your job offer.

Dear Sir/Madam,

Thank you for offering me [job title] position with [company name]. I am grateful for the opportunity and your time to discuss this position.

It was a difficult decision to make, however, I accepted a position with another company.

You have an excellent organization and many aspects of the position are very attractive. Thank you for your consideration in the interview process and I also enjoyed hearing more about [company name].

Thanks again for considering me for this position. It was a pleasure to meet you and your staff.

Your name.

Job offer decline email due to other offer.

Offer Letter Rejection Email Subjects

  1. Regarding [Job Title] Job Offer.
    Ex: Regarding Marketing Manager Job Offer.
  2. RE: [Job Title] Job Offer.
    Ex: RE: Software Developer Job Offer
  3. Can’t accept job offer for …….. position.
    Ex: Can’t accept Job offer for an Accountant position.
  4. Couldn’t take the job offer.
  5. Sorry to reject this job offer.
  6. I feel bad about saying no to the job offer.
  7. I apologize for not taking your job offer.
  8. My apologies for not accepting your job offer.
  9. Regrettably declining the [job title] position.

Tips: How to Reject a Job Offer Politely (to Keep Doors Open)

  1. Think carefully before rejecting a job, ****because it is not that is to take back your decision once you disclose it to the employer.
  2. Don’t be rude, send a polite email to the HR or employer.
  3. Express your gratitude for considering you for the employment position.
  4. Explain your decision in a way that is easy to understand. If possible, provide the reason for the rejection.
  5. Keep the doors open to future employment opportunities, because we can’t predict the future.
  6. Compliment the interview process as well as the hiring manager.
  7. Express interest in the company even if you will decline the job offer.

Reasons for Rejecting a Job Offer?

  • Personal reasons
  • Due to another offer
  • Salary reasons
  • Family reasons
  • Medical reasons
  • Fewer growth opportunities
  • Doesn’t suit your career goal
  • Location problems
  • Due to staying with my current company
  • Work hours
  • Work flexibility
  • No work-from-home opportunity.


1. Do companies put me on the blacklist if I reject a job offer?

No, companies don’t blacklist you. It is entirely your personal choice whether or not to accept the job offer.
But if you first accept the job offer and reject it at the last minute, then the companies will blacklist you.

2. Can I decline a job offer after saying yes?

Yes, you may reject the job offer after acceptance. But do it as early as possible without causing inconvenience to the recruiter.

3. Can I join the company in the future if I reject my present job offer?

Yes, you can join the company in the future even though you reject the current job offer.


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