Companies generally issue appointment letters after issuing the offer letter. If employees have taken on a permanent basis then he/she will get an appointment letter on the joining date itself. But some companies take a time of 1 week to 1 month to issue appointment letters.
If the employee has taken on a temporary basis then the appointment letter will be issued after completion of the probation period.
Sometimes due to the busy schedules of the HR department they may delay the process of issuing appointment letters, in that case you can request your HR department to issue your appointment letter.
Here are some sample letter formats which you can use to request for appointment letter.
Request for Job Appointment Letter Samples
Format 1
To
The Human Resource Department,
Company Name,
Address of the Company.
Sub: Request for appointment letter.
Dear Sir / Madam,
My name is ________(your name), employee id__________, working as a ________(designation) in the _________(department) at _______________(company name) since _______(date of joining).
I am writing this request letter regarding the issue of my appointment letter. I have received my offer letter only but I haven’t received my appointment letter until now. So kindly issue my appointment letter.
Thanking you.
Yours sincerely,
Your name.
Format 2
To
The Human Resource Department,
Company Name,
Company Address.
Sub: Regarding appointment letter.
I, _________(your name), employee id _______ have been working as a ________(designation) in the _________(department) at___________(company name) since ________(date of joining).
During my joining time, I have been informed that I will receive my appointment letter within One month from the date of my joining. As I am already completing my first month of service but till now I have not received any appointment letter.
So here I am requesting you to kindly provide my job appointment letter.
Thanking you.
Your Sincerely,
Name.
Format 3
To
The Human Resource Department,
Company name,
Address of the Company.
Sub: Request to Issue Appointment Letter.
Dear Mr. /Mrs. ________,
With due respect, I am writing this letter to issue my appointment letter for the post of __________(your designation). It has been one week since my joining date, still, I have not received my appointment letter.
So kindly issue my appointment letter and I shall be thankful to you in the regard,
Thanking you.
Regards,
Your name.
Request for Appointment Letter After Completing the Probation Period
Format 4
To
The HR Department,
Company Name,
Company Address.
Sub: Request for appointment letter.
Dear Sir / Madam,
This is to inform you that I, ________(your name) completed my probation of Six months at the __________(company name) as a ________(your designation).
During my joining time, I was informed that after completion of the probation I will be taken under permanent basic. So kindly let me know the status of my present job and please issue the appointment letter.
Awaiting your response.
Thanking you.
Sincerely,
Your name.
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