Sometimes, employees relieving letter inadvance to confirm their new job. In that case, employers can issue a relieving letter along with the resignation acceptance letter. Later, they can issue the salary slips and experience letter.
But it should be done to the employees who are genuine and trustworthy.
Here youc an find a sample resignation acceptance letter with a relieving letter.
Resignation Acceptance Email with Immediate Effect
Sub: Resignation acceptance.
Dear Sailaja Koduru,
This is to inform you that your resignation from the position of Software Developer at Lorem Software Solutions, Visakhapatnam has been accepted.
As per your request, the management has approved your resignation with immediate effect from tomorrow (09 March 2026).
You are requested to complete the handover of your duties and return all company property before your last working day.
Please find your relieving letter attached to this email.
We appreciate your services to the organization and wish you success in your future endeavours.
Regards,
Sunil Verma
HR Department
Lorem Software Solutions
Attach the Below Relieving Letter Format with the Above Email
Relieving Letter
Date: 08 March 2026
To Whom It May Concern
This is to certify that Ms. Sailaja Koduru was working with Lorem Software Solutions, Visakhapatnam, as a Software Developer.
She has submitted her resignation, and the same has been accepted by the management. As per her request, she has been relieved from her duties with effect from 09 March 2026.
We thank her for the services rendered to the organization and wish her success in her future endeavours.
For Lorem Software Solutions
Authorized Signatory
Designation.
Resignation Acceptance After 30-Day Notice Period
Sub: Resignation acceptance.
Dear Vinodh Padala,
This is to acknowledge receipt of your resignation from the position of Marketing Executive at Lorem Motors Pvt.Ltd, Visakhapatnam.
Your resignation has been accepted, and as per company policy, you will be serving the 30-day notice period. Your last working day will be 09 April 2026.
During the period, you are requested to complete the handover of your duties and return all company belongings to the HR department.
Please find your relieving letter attached to this email for your reference.
We appreciate your contribution to the organisation and wish you success in your future endeavours.
Regards,
Anupama Jain
HR Manager
Lorem Motors Pvt. Ltd.
Use this Relieving Letter with the Above Resignation Acceptance Email
Relieving Letter
Date: 09 March 2026
To Whom It May Concern
This is to certify that Mr. Vinodh Padala has been working with Lorem Motors Pvt. Ltd., Visakhapatnam, as a Marketing Executive since 01 July 2024.
He has submitted his resignation from the organization and the same has been accepted by the management. As per company policy, he will be serving the 30-day notice period, and his last working day will be 09 April 2026.
The relieving letter is being issued in advance at the request of the employee for submission to his prospective employer for employment confirmation.
He will be relieved from his duties on completion of the notice period.
We wish him all the best for his future endeavours.
For Lorem Motors Pvt. Ltd.
Authorized Signatory
Designation
Why do some employees ask for a relieving letter in advance?
- It is proof of employee work history.
- To prove to the new employer that they are under an exit process.
- To confirm their new job.
Recommended : Resignation acceptance letter with immediate effect.
FAQs
Generally, HR issues relieving letters after the last working day, but in some cases, only after the approval of management, they can issue a relieving letter in advance.
No, both are different.
HR should confirm the approved resignation date, the last working day, and the completion of the handover or clearance from the concerned departments.
You can stop his full and final settlement and issuing further documents like experience certificates and pay slips.