Sample Job Relieving Letter Formats in Word | Free Download

Whenever an employee resigns a job then he/she will get a relieving letter and experience certificate along from their HR department. The relieving letter consists of the details like when the employee has made resignation and the last working date of the employee. The relieving letter acts as a proof for the employee that he has properly relieved from a company.

Here you can find sample job relieving letter formats and you can also download them in Word Format.

Sample Employee Relieving Letter Formats

Job Relieving Letter Format 1

TO WHOMSOEVER IT MAY CONCERN

To,                                                                                        Date :

_______________________,

_____________,

_____________.

From

______________,

_________________,

________________.

Sub : Relieving Letter

Dear Mr/Ms/Mrs_____________,

This is with reference to your resignation dated ____________, your resgnation has been accepted and you are relieved from the services of our company effective from the closing hours of _________________(date).

We thank you for your efforts and contribution during your tenure with us and wish you all the best in your future endeavours.

Yours sincerely,

For ____________________

Authorized Signatory.

Job Relieving Letter Format 2

TO WHOMSOEVER IT MAY CONCERN

                                                                             Date: ______________

Dear Mr/Ms/Mrs __________


This has reference to your letter of resignation dated __________, wherein you have requested to be relieved from the services of the ___________________________(name of organization) on _____________.
We would like to inform you that your resignation is hereby accepted and you are being relieved from the services of the  __________________________ with effect from closing office hours of _________.

The management would like to thank you for your service with the company and we wish you all the best in your future endeavors.

For  __________________


Authorized Signatory

Job Relieving Letter Format 3

To                                                                                               Date:

________________,

________________,

_________________.

Dear Mr/Ms _____________

With reference to your resignation dated _________ where you had requested to relieve from the services of the company from ________.  Here we are informing you that your resignation has been accepted and you can relieve from services on ________.

We would like to thank you for your services and wish you all the best in future endeavours.

Regards,

________________

Relieving Letter Format 4

To                                                                                               Date:

________________,

________________,

_________________.

Dear Mr/Ms _____________

This is to acknowledge the receipt of your resignation letter dated on _________ has been accepted. You have been relieved from the services with effect from ________.

We appreciate your contribution towards the growth of the organization and we wish you all the best in all your future endeavours.

For ________________

Authorized Signatory

Relieving Letter Format 5

To                                                                                               Date:

________________,

________________,

_________________.

Dear Mr/Ms _____________

This is with reference to your resignation dated ___________ .

Your resignation has been accepted and you can relieve from the services our company effective from the closing hours of ________. (date of relieving)

Your full and final settlement would be settled within 30 days and you can contact HR department for any further information.

We are thankful for your efforts and contribution during your tenure with us and we wish you all the best for your future endeavours.

For ________________

Authorized Signatory

Importance of Relieving Letter

  • A relieving letter is a proof of document which tells the resignation of the employee has accepted by the employer.
  • If an employee has a relieving letter means that he or she has properly relieved from their duties. It can be helpful for them in getting a new job.
  • if an employee doesn’t produce a relieving letter to new employer then the new employer will think that the employee has absconded the job without any intimation.
  • Relieving letter helps the employees in getting their full and final settlement without any further problems.

How to Write a Relieving Letter

  • Mention details of the employee: Relieving letter must consist of the address of the employee to whom they are providing it. When it comes to the from address, if you are giving it on a company letterhead then you don’t need to mention it separately.
  • Resignation date of the employee: Relieving letter consists of the date on which the employee has resigned.
  • Date of relieving: It consists of the date from which the employee is relieved from the duties of the organization.
  • Date on which Relieving Letter Issued: On the top right-hand side of the relieving letter consist of the date on which the relieving letter has been issued.
  • Statement of appreciation of employee: A final note of appreciating the employee for his services to the organization must be included in every relieving letter.
  • Authorized Signatory & Stamp: Finally relieving letter has to be signed by the respective authority along with the office seal.

Is Relieving Letter & Experience Letter are Same

  • Relieving letter consists of the date of resignation and its acceptance whereas experience certificate consists of the details of the employees like their job role, tenure of the working period.
  • Relieving letters will be issued only when employees relieves from duties, whereas experience letters will be issued for other purposes even before relieving like for loan purposes or for new job searches etc.

FAQs About Relieving Letters

Is it Ok to Resign by Email

It depends on your company policies, some companies accept resignation through email. But it is always advisable to resign to your job through a physical document of resignation letter. But in some circumstances, you can’t do that in that case you can send your resignation through email.

Who Can Give the Relieving Letter

In general, the HR department will issue the relieving letter to the employee, but before accepting the resignation of the employee they will take the opinion of the respective HOD of the employee and also the top management.

Can an Employer Deny the Relieving Letter

Yes, employer has the right to deny the issue of relieving letters when employee is in probation period or if the employee has any financial dues with the company like salary advances, not returning the company properties like laptop, mobile, vehicle, etc.

Why Do Companies Ask for Relieving Letter

Because, when an employee is able to submit a relieving letter then it indicates that the employee has minimum responsibility while leaving the job and it also reduces the risk of new employers while hiring the new employee.

Can We Get Relieving Letter After Termination

Yes, employees can get their relieving letters even after termination also until and unless they do not have any dues with the company.

How Long Does It Take to Get the Relieving Letter

There is no certain time period to issue the relieving letter, based on the request of the employee and after completion of the notice period the companies will issue a relieving letter. Once you relieve from a company properly then you can get it whenever you need it.

What Happens If Employee Submit Fake Relieving Letter

Submitting a fake relieving letter leads to legal actions on the employee and moreover it is a job risk to the employee. If the employer finds it in a background verification then it will become a black mark for the employee throughout his career.

2 thoughts on “Sample Job Relieving Letter Formats in Word | Free Download”

  1. Dear Sir,

    I need letter format for pf code closure which need to be submitted to pf office.
    Actually Contract period is over and contractor is no more now. So we have been paying administrative charges till the months.

    So please accordingly can you give me letter drafting ??

    Await for it.

    Reply

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