An immediate termination letter is issued when companies want to terminate an employee with an immediate effect due to reasons like misbehavior, misconduct, poor performance, or absenteeism. Issuing the termination letter is the formal way to end the contract with the employee.
Sometimes immediate termination of an employee is not an injustice, in order to protect the company’s ethical system and wellbeing of other employees.
Why Termination Letter is Important
- Termination letter is a mandatory document that should be issued while terminating an employee.
- Termination letter consists of the reason for termination, so the employee can know why he/she got terminated.
- It acts as a proof that why the employee got terminated, it makes the terminated employee rethink before proceeding legally.
- It consists of the detail of last day of working and other formalities that should be followed before closing the contract with the employee.
- Issuing a termination letter is a respectful way to terminate the employees even though they made a mistake.
1. Immediate Termination Letter to Employee for “Misbehaviour”
To
The Employee Name,
Employee ID,
Designation,
Department.
Sub: Termination due to misbehaviour.
Dear Mr./Ms.____________,
This to inform you that your employment at _____________(company name) is terminated with effect from today i.e. _______(date). As you are aware the reason for the termination is your misbehaviour with a fellow worker.
The management has taken this decision after several attempts to change your behaviour. Kindly hand over the company properties to the HR department to process your full and final settlement.
Kindly contact the HR department for any further queries.
For the Company Name,
Authorized Signatory.
2. Immediate Termination Letter to Employee for “Misconduct”
To
The Employee Name,
Employee ID,
Designation,
Department.
Sub: Termination letter.
Dear Mr./Ms.______________,
This is to notify you that you are being terminated from the services of the company with an immediate effect.
You have been terminated due to your misconduct with the superior officer, the management will not tolerate such behaviour of the employees.
Please hand over the company properties to the HR department. Your pending salary will be processed next month after the recovery of company properties.
Please contact the HR department for any further information.
For the Company Name,
Authorized Signatory.
3. Immediate Termination Letter to Employee for “Theft”
To
The Employee Name,
Employee ID,
Designation,
Department.
Sub: Termination due to Theft.
Dear Mr./Ms. __________,
We hereby confirm your termination due to your theft of the company’s money of amount _____ Rs. (Amount in words), which was recorded in CC cameras.
Your termination will effect from today i.e. _______(date). Your pending salary will be paid after the handover of your company belongings to the HR department.
Theft is a major offense, hence you returned the theft money, the company is not proceeding with any further legal action except termination.
Contact the HR department for any further information.
For the Company Name,
Authorized Signatory.
4. Immediate Termination Letter to Employee for “Poor Performance”
To
The Employee Name,
Employee ID,
Designation,
Department,
Sub: Termination letter.
Dear Mr./Ms.___________,
We regret to inform you that you will be terminated from the services of the company with effect from today i.e _____ due to your poor performance.
Even with repeated feedbacks and training sessions, there is no improvement in your performance, therefore, the company has taken this decision.
Kindly return the company laptop and mobile to the HR department. Your pending dues will be paid in the next month.
We wish you all the best in your future endeavors.
For the Company Name,
Authorized Signatory.
5. Immediate Termination Letter to Employee for “Absenteeism”
To
The Employee Name,
Employee ID,
Designation,
Department.
Sub: Termination letter.
Dear Mr./Ms._________,
This letter is to notify you about your termination from the services of the company because of unauthorized absenteeism. Your termination will be effective immediately from today i.e _______(date).
You have been absent from work consecutively for 5 days without any prior intimation to your head of the department. You have been issued with notices for similar behaviour in the past.
Keeping in view of all such issues you are terminated.
Kindly submit the company properties to the HR department and your pending dues will be paid after that.
We wish you all the best for your future.
For the Company Name,
Authorized Signatory.
How to write an Immediate Termination Letter
- Date & Place: Date is very important when you are writing any formal letter, so start the termination letter by mentioning the date on which you are issuing the letter to the employee. Write the date and place on the top right side of the letter.
- Subject: You can put the subject line as a “termination letter”.
- Salutation: Start the letter with salutation like Dear Mr./Ms. _________(Employee name).
- Effective date: Mention the date from which the the employees get terminated.
- Reason for termination: Mention the reason behind the termination of the employee.
- Handing over company properties: Ask the terminated employee to return all the company belongings.
- Authorized Signatory: The letter should be printed on the company letterhead and it has to be signed by the respective authority in the company.
FAQs
Can companies terminate employees immediately?
Yes, depending on the reason and type of employment, companies can terminate the employee immediately.
Can employees argue against immediate termination?
Yes, if the employee feels he/she hasn’t committed any mistake then they can discuss it with the management.
Will I get a salary if I get terminated?
Yes, you will get your salary, but you have to return all the company properties to the company.
Will I get an experience certificate after termination?
It depends on your relationship with the company, some companies reject and some companies provide the experience letter.
If the reason for termination is due to a major offense then companies will mention the reason in experience letters.
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