Show Cause Notice to Employee for Absenteeism in Word Format

Show cause notice is a kind of warning letter issued to the employees by the employer in cases like negligence of work, unauthorized absence or poor performance, etc. Show cause notice is a warning before taking any action on that employee. Employees who get show-cause notice need to write an explanation to their employer.

In most cases, employees will get show-cause notice due to a reason for unauthorized absence. No employer will like to have the employees who absent from their duties without any intimation.

Here you can find some sample show cause notice formats which you can use to issue the employees for absenteeism.

Show Cause Notice to Employee for Absenteeism

Format 1

To

Employee Name,

Employee ID,

Designation,

Department.

Sub: Show Cause Notice

It has been observed that you have become absent from your duties from 05/10/20 to 18/10/2020 without any intimation. As per organization rules, leaves will be allowed only with prior intimation.

Taking leaves without intimating to the superior officers is a severe offence, and the organization policy will not tolerate such kind of behaviour.

We need a proper written explanation regarding this issue within 48 hours, otherwise strict disciplinary actions will be taken on you without any further notice.

For The _______________

Authorized Signatory

To

Employee Name,

Employee ID,

Designation,

Department.

Sub: Warning letter

It has been reported against you that you have taken un authorized leave on 16/05/2020 without taking any approval from your head of the department.

Unauthorized absence will come under a serious misconduct and the organization will not permit such behaviour from employees.

Treat this is as a final warning and submit a written explanation about this issue within 48 hours after receiving this letter.

Strict action will be taken on you if you fail to submit the written explanation.

For the _______________

Authorized Signatory.

Format 3

To

Employee Name,

Employee ID,

Designation,

Department.

Sub: Show cause letter for unauthorized absence

While checking your attendance data it has been observed that you were absent to your duty on 16/10/20 and we are treating it as an unauthorized absence.

Hence you have taken leave without any intimation, it has become difficult to substitute another employee in your workplace. 

We need a proper written explanation about this issue and any repetition in such kind of activity will lead to a strict disciplinary action on you without any further notice.

For the _______________

Authorized Signatory.

FAQs

What is unauthorized absence

Becoming absent to the duties with out intimating and taking approval from the superior officers will be considered as un authorized absence. No organization will bear such kind of behavour from employees.

What if employee doesn’t give explanation after receiving show cause notice

In that case the employer can has a right to take an serous action like suspending the employee or termination of employee or some times salary cuts.

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