If you want to be released early from your job i.e. before the stipulated notice period, you should submit a formal email or letter to your company’s manager or HR department. The email should clearly mention the last working date, reason, and your willingness to cooperate with the company while transitioning the duties.
Keep the request mail simple and professional, and below are some tips and sample templates that you can use to apply for early release from the notice period.
How to Write an Early Relieving Request Mail
- Start with a subject line: Always use a simple subject line such as “ Request for Early Release from Notice Period” etc…
- Professional greeting: Use dear sir/madam at the start of the email.
- State the purpose of the email: Mention the purpose of the email in the first paragraph, here the reason is the request to relieve early from the notice period.
- Mention the last working date: State the last working date until which you want to continue your job.
- State the reason for real release: Mention the reason to request early release such as personal reasons, health problems, emergency reasons, etc.
- Express gratitude: Thank the company and management for giving you an opportunity and support till now.
- Ensure a smooth transition: Promise the manager that you will transfer your job responsibilities before you leave the job.
- Professional closure: Finally after saying thank you, end the email with professional closures like Regards, respects, sincerely, etc.. and also include your name, designation, department & employee ID.
Simple Early Relieving Request Mail
Sub: Request for Early Relieving from Notice Period.
Dear Sir/Madam,
With due respect, I am writing to request early reliving from my position as a [job title]. Indeed, my notice period ends on [Date], however, due to a [mention the reason], I would like to leave the job earlier i.e. preferably on [Date].
I would like to request your approval to be relieved before my notice period ends. Your help in this matter would be greatly appreciated.
I apologize for any inconvenience caused. I hope you will consider my request.
Regards,
Your name,
Designation,
Department,
Employee ID.
Early Relieving Request Mail Due to Health Issues
Sub: Seeking early release from the specified notice period.
Dear Sir/Madam,
Respectfully, this is regarding my early reliving from the company. I am aware that I agreed to the company’s terms and conditions regarding the notice period when I joined.
However, due to some health issues, I want to change my job. If you agree, I would like to be relieved from the job in the month of…………..
I promise you that I will help the company in every possible way to ensure a smooth transition of duties and responsibilities.
I would be really grateful if you could consider my request.
Thanking you.
Sincerely,
Your name,
Designation,
Department,
Employee ID.
Early Relieving Request Mail Due to Personal Reasons
Sub: Seeking an early release from the notice period.
Dear Sir/Madam,
I am writing to request your consideration for an early release from my contractual notice period which is up to [Date]. However, I have been suffering from some personal problems that require my immediate attention. If I don’t solve them, they will also affect my professional career.
With your approval, I am requesting an early release from my job on [Date].
I ensure that this will not affect the current projects and I leave only after the smooth transition of all my job responsibilities.
I regret causing you any inconvenience.
I am hopeful that you understand my situation and consider my request for an early release.
Thanking you.
Regards,
Your name,
Designation,
Department,
Employee ID.
Early Relieving Request Mail for New Employment Opportunity
Sub: Requesting early release for new employment opportunity.
Dear Sir/Madam,
I respectfully request your consideration for an early release from my job. My actual notice period will end on [Date]. However, I have received a new job opportunity in [Company name].
My core education and skills are more relevant to this job. However, your permission is necessary for me to accept it. Please grant me permission to relive early on [Date].
I sincerely apologize for causing the inconvenience with my decision.
I make sure that my job responsibilities are transitioned smoothly before I leave. Therefore, once again, I request that you please consider my situation. Your approval will have a great impact on my career.
Thanking you.
Regards,
Your name.
Early Relieving Request Mail for Education
Sub: Early relieving request for education.
Dear Sir/Madam,
With the utmost respect, I would like to request an early resignation from my role as [your designated] due to educational reasons. I got an opportunity to study [course name] in [college name].
As this is an important opportunity for my career, I request that you reduce my notice period and relieve me on or before [date].
I will make sure all my tasks are up to date before I leave, and I am happy to help train someone new.
Therefore, please consider my request.
Thanking you.
Regards,
Your name,
Designation,
Department,
Employee ID.
Early Relieving Request Mail for Relocation
Sub: Requesting an early release because of relocation
Dear Sir/Madam,
I am writing to formally request an early release from my current position, due to my husband’s job transfer. We are moving to [Location name].
Therefore, I am requesting that you relieve me of my duties earlier than the standard notice period. I would be very grateful if you could relieve me on or before [date].
I will be very thankful for every opportunity that you provide here at [company name]. I am hopeful that my request will be approved.
Thanking you.
Regards,
Your name,
Designation,
Department,
Employee ID.
Early Relieving Request Mail for Workplace Issues
Sub: Early relieving request from my job.
Dear Sir/Madam,
I am requesting an early release from my job. My actual notice period will end on [date], however, I would like to quit the job even before [date] with your approval.
My work-life balance is not well-balanced, and I lack support from my superiors. My work-related stress is affecting my health.
Therefore, I would like to end my contract on a positive note after receiving your approval. I make sure that my job responsibilities are transferred smoothly.
I am hoping that you will take my request into consideration.
Thanking you.
Regards,
Your name,
Designation,
Department,
Employee ID.
FAQs
When an employee wants to terminate their notice period contract, they need to request the manager to relieve them from their job before the notice period. Writing a formal communication to the manager or boss is necessary for that.
When you want to leave the job sooner than the agreed notice period due to any reasons such as personal, health, or emergency, etc…, then you have to make an early relieving request to your manager.
Based on company policies, and ongoing projects companies decide whether to accept or reject early release requests.
If your company doesn’t approve your early release request then you have to fulfill the notice period (or) you have to pay any penalty after discussing it with the management.
Your salary, experience, and relieving certificates will be received if your company agrees to early release.
However, you have to work for specified periods to receive some statutory benefits such as gratuity. If you don’t fulfill it, you may miss out on such benefits after leaving the job.
Your future jobs will not be impacted if your employer agrees to it.
Recommended
Resignation Letter with a request to reduce the notice period.