Step 1: Login to employer EPFO portal with user id and password.
Step 2: Now go to ECR/Return Filing option in the menu bar to upload ECR text file.
Step 3: Now in new page click on ECR upload.
Step 4: Now select wage month, salary disbursement date and upload PF ECR text file.
Step 5: After succesful upload of ECR file, we will get the following message on screen that “File validation successful, File processing is in progress and may take more time, please revisit after some”. Just ignore this message and refresh your page, the message will disappear automatically.
Step 6: Click on verify button to generate ECR.
Step 7: After verification, click on challan preparation and enter EPF administration charges and EDLI admin charges (At present not applicable).
Now employer can enter PF challan details directly by using Direct challan option.
Step 8: Once challan is generated then make the payment by clicking on pay option.
Step 9: Now make the challan payment by selecting the bank.
Every employer needs to upload PF ECR text file in PF portal on or before 15th of every month and employer should pay PF returns on or before 15th of every month. ECR statement means Electronic Challan cum Return receipt, which cosists both employee and employer PF contributions. Employer has to upload text file of PF ECR statement in PF portal to generate EPF challan. Once challan is generated then employer should make the payment.
Common Errors While Uploading ECR File In Unified Portal EPF
ECR Validation Failed : This error occurs during upload of ECR file in PF portal. When there are errors in your ECR text file then ECR upload generally fails. The failed ECRs are available in Draft ECRs. Employer can view errors by downloading the error file. Based on the errors we need to correct the ECR text file and upload PF ECR file again in EPF unified Portal.
ECR Verification Failed : This is an error generally after successful upload of ECR file in EPF portal. Most of the time this error happens due to website server problem. When this error appears then try 3-4 times by clicking on the verify button beside your ECR file. Still if it shows the error then reject the ECR and upload new ECR file, this will solve the problem of ECR verification fail.
gross wages is only 10660
@ Santoshi Sharma
If gross wage is less than 15000 Rs then there is no need to change it. Please upload a fresh ecr text file again.
Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers: [16, 20, 25, 27, 30, 31]
we have pay the Contribution EPF Wage Rs.16200/- and EPS Wage Rs.16200 ELDI Wages Rs.15000/- as below format is correct or not sir?
Hi Velumani,
You have to mention EPS wage as 15000 Rs. ( maximum pension wage should be equal to 15000 Rs only.)
00181580330#~#K.MURUGESAN#~#27000#~#16200#~#15000#~#15000#~#1944#~#1250#~#550#~#0#~#0
one Employee pay BasicRs.12473 HRA Rs.3727 HRA Rs.5600 OA Rs.5200 What is Gross Wages ,EPF Wages, EPS Wages, ELDI Wages for EPF
Hi Velumani,
Please find below details in your case
Gross wage = 27000
EPF wage = 12473
EPS Wage = 12473
EDLI Wage = 12473
sorry, one Employee pay BasicRs.12473 DA Rs.3727 HRA Rs.5600 OA Rs.5200 What is Gross Wages ,EPF Wages, EPS Wages, ELDI Wages for EPF
Hi Velumani,
Pls find the details
Gross wage = 27000
EPF wage = 16200
EPS Wage = 15000
EDLI Wage = 15000.
thank you so much for your help.
Your comment is awaiting moderation.
Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers: [61]
plz give solution
EPF wage will be always less than or equal to 15000 Rs , in your line number 61 you may entered eps wage more than 15000 Rs, so please check that line and enter eps wage as 15000 Rs and extra amount you can add to epf wage.
Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers: [61]
HI Chandan,
EPF wage will be always less than or equal to 15000 Rs , in your line number 61 you may entered eps wage more than 15000 Rs, so please check that line and enter eps wage as 15000 Rs and extra amount you can add to epf wage.
Thank you so much for the information which is helped me a lot
@ Kiran,
Glad this post helped You.
Dear sir when im submitted txt file for ecr genrate then an errer is creating which is
(Error Invalid File is Uploaded) please gide me
Hi Kapil Kumar,
This error generally occurs when there is any extra lines in your text file. So check the end of your text file if it has any extra #~# lines then delete them.
i have upload pf challan,but there is error mention validation error.kinldy help me how will i slove this problem
Hi Siddhi,
It is a server problem, please try after some time.
sir
i have problem
January month epf subminting in february, by mistake s i selcet the wage month februvary and pf paid. now January is dues so how i pay to the month of January plz give me solution
@ Raj,
Please write a letter to your regional PF office about your problem and take an acknowledgement from and keep it in your office file.
Dear Sir;
I have uploaded ecr text file, after uploaded file status shows as ” Processing Error” what is the next step, pls help me.
@ Rahul Power,
It is a server issue, please try after some time.
Thank you very much for a great info….
@ Prakash
Thank you.
@ Hiren Patel,
For nil returns, you can login into unified portal, then click on Payment>Direct Challan>Challan Entry>wage month>select challan type Administrative/ inspection charges challan. The minimum administrative charges if there are nil employees, A/c 2 – Rs.75/- and A/c 22 – Rs.25/-
Further, if you have obtained a new code number declaring there are certain number of employees for a particular month and now if you state that there are nil employees for the same month, the declaration given for obtaining the code number contradicts. Please ensure the same before preparing the nil challan.
ECR Upload failed. Error message; Unexpected error occured while updating ECR details. Error Code: -1400
Dear Sir
I am an employer, i have PF code, But my Work not start till 2 months, so how can i fill nil pf returns
Hi Hiren Patel,
In your case it is better to contact your EPFO office other wise you have to pay arrear PF contributions of your employees.
Please help me that “how can I upload new members and upload ECR?”
Hi Kiriti Reddy,
You can register new employees individually or bulk registration process. Read this it will help you https://www.hrcabin.com/individual-employee-registration-new-epf-unified-portal/
Please help me out. i have upload July month ECR and payment was made but after some days when check the payment status i saw payment was failed.
Now i want to make the payment but on new PF site no challan of july month is showing .
Many people advise me to upload the ecr again Is it right
Suggest me the type of ECR file, whether ECR or Arrear file ?
Hi Ram Sharma,
If payment was not deducted from your bank account then do arrear payment and keep payment receipt in your file.
how to put employee missing data
Hi Ankit,
Till now there is no online platform to add missing details of employees.We have to do it manually by writing a letter to PF office. Read this post it will help you https://www.hrcabin.com/employee-missing-details-unfied-pf-portal/
sir
I have tried to upload left members details on exit bulk option but there was showing that date of joining is not available for some uan and some members has already left in that case how should i upload the left members details
Hi Vishal Garg,
First you have to add date of joinings and after that you can able to exit your employees. In order to add date of joinings of employees you need to write a letter to your PF office.
Error EPS Contribution Remitted: Max equal to rounded 8.33% of EPS Wages added with rounded 1.16% of the EPS Wages above 15000/- found on line numbers
@ Poongodi
Please check your pension wages are less than 15000 Rs.
@ Poongodi, also please check whether the difference of EE share of contribution and EPS share of contribution is put in the ER share of contibution at respective lines
@ Allister
Yes you can add that difference amount in employer share of EPF contribution.
Thats right… I appreciate your reply Mr. rajeshji, you have contributed a lot in this forum and helped to clarify many of the queries… very nice of you and thank you sirji….
@ Alister,
Thanks for your appreciation.
Sir,
Please give suggestion to upload ADHAAR Card No. in bulk into the EPFO New portal. I convert the our employee details like this 100984680832#~#A#~#846738350382#~#Mr. WILLIAM ARMSTRONG S
but above text format showing error. so please how to upload ADHAAR No. to EPFO portal. please would show the model of text file me. it very help me to uploadour employees details. please do needful in this regrad.
Hi Ramar,
If bulk registration didn’t work then do individual KYC updation, it will definitely solve your problem.
The format in which you are uploading the file is incorrect. The correct format is UAN#~#TypeID#~#DocNumber#~#MemberNameAsPerDoc#~#IFSC#~#ExpiryDate wherein the IFSC code is compulsory only if TypeID is B (Bank) and Expiry date is compulsory if TypeID is T or D (Passport or Driving license). So the correct format would be 100984680832#~#A#~#846738350382#~#Mr. WILLIAM ARMSTRONG S#~##~#. You have missed two times #~##~# at the last. pls try that and it will take. Thanks.