Paternity leave is essential for every new father. If the company gives paternity leave then the male employee can take care of his wife and newborn child. Paternity leave is not mandatory like maternity leave. The number of companies providing paternity leave is increasing gradually.
What is a Paternity Leave Application
A leave is given to the new father to take care of his wife and newborn baby. It can be paid or unpaid depending on the company’s paternity leave policy. There is no fixed number of paternity leaves for private company employees in India.
However, a male employee needs to take care of the newborn baby for some time after birth.
Male employees can apply for paternity leave by writing a formal request letter to their HR or manager to take time off before and after the delivery date. It is called a paternity leave application. It consists of details like employee name, ID, designation, and number of leaves required. Employees should also attach copies of medical reports to apply for paternity leave.
If you are one lucky employee working in a company where there is a paternity leave policy, you can apply for it by writing a simple leave application.
How to Apply for Paternity Leave Applicaiton in Office (Tips)
1. Know the company-leave policy: Before applying for paternity leave you should know the basic rules of paternity leaves in your company, such as eligibility, applicability, number of leaves, etc…
2. Write a paternity leave application: Submit a simple paternity leave application or email it to the HR department or corresponding manager. Keep the application simple and professional.
3. Submit required documents: Submit documents with the leave application, such as a doctor’s certificate with the expected delivery date and birth certificate (if you apply for leave after delivery).
4. Menton the expected delivery date: You should mention the expected delivery date in the leave application.
5. Clearly state how many days you want the leave: Be clear about the number of leaves, and also state the from and to dates of the paternity leave.
Paternity Leave Application to HR
To
The HR Manager,
Company Name,
[City].
Sub: Paternity leave application.
Dear Sir/Madam,
I am writing to request for paternity leave of …. days from [Date] to [Date]. My wife was given a delivery date which was dd/mm/yyyy.
Kindly grant me leave as per our company paternity leave policy. Please find attached medical reports for your verification.
Thanking you.
Sincerely,
[Employee Name],
[Employee ID],
[Designation].
Paternity Leave Email for Office
Sub: Paternity leave application.
Dear Sir/Madam,
I am writing to request your approval for my paternity leave of ….. days from [Date] to [Date]. We were given a delivery date on [Date]. All my work has been completed, and in case of any urgent work, I will be available on my mobile.
I will rejoin the duties on dd/mm/yyyy as soon as the leave is over. So please approve my paternity leave request.
Regards,
[Employee Name],
[Employee ID],
[Designation].
Simple Leave Application for Wife Delivery (Paternity Leave)
To
The HR Manager,
Company Name,
[City].
Sub: Paternity Leave Application.
Dear Sir/Madam,
I am writing to inform you that my wife is pregnant 9th month and her expected delivery date is dd/mm/yyyy. Currently, her health is a bit weak. So I want to stay with her and give her some support.
As I am eligible for the paternity leave policy, I would like to apply for it. So kindly accept my paternity leave request.
Thanking you.
Sincerely,
Regards,
[Employee Name],
[Employee ID],
[Designation].
Paternity Leave Application to Manager
To
The Manager,
Company name,
[City].
Sub: Paternity leave application.
Dear Sir/Madam,
I am writing to formally request paternity leave for ….. days from [Date] to [Date]. My wife’s expected delivery date is dd/mm/yyyy. At this time I have to stay with her and support her.
Kindly grant me the leave. Thank you for your consideration and support.
Regards,
[Employee Name],
[Employee Id],
[Designation].
Paternity Leave Application to Boss
To
The Boss,
Company Name,
[City name],
Sub: Paternity leave application.
Dear Sir/Madam,
I am writing to inform you that I and my wife are expecting our first child on dd/mm/yyyy. Therefore I would like to apply for paternity leave of 10 days from [Date] to [Date] as per company policy. The paternity leave helps me to support my wife and also to take the child care of the newborn baby.
I hope you consider my leave request.
Thanking you.
Sincerely,
[Employee name],
[Employee Id]
[Designation].
Paternity Leave Applicaiton Before Delivery
To
The Manager,
Company Name
[City].
Sub: Application for paternity leave.
Dear Sir/Madam,
I am formally requesting a paternity leave of …… days from [Date] to [Date]. My wife is in her last month of pregnancy. The doctor gave her an expected delivery date of dd/mm/yyyy. Please find the attached doctor’s certificate for your reference.
And kidly provide me with the paternity leave.
Regards,
[Employee Name],
[Employee Id],
[Designation].
Paternity Leave Application After Delivery
To
The Manager,
Company name,
[City].
Sub: Paternity leave application.
Dear Sir/Madam,
I am happy to inform you that I and my wife are blessed with a baby boy/girl on dd/mm/yyyy. I hereby request for a paternity leave of 15 days from [Date] to [Date] to support my wife in child care. My colleague Mr. [Coleague name] will handle any urgent work, and I will also be available on my mobile.
So please approve my paternity leave application.
Thank you for your support and consideration.
Sincerely,
[Employee name],
[Employee Id],
[Designation].
Emergency Paternity Leave Application
To
The HR Manager,
Company Name,
[City Name].
Sub: Paternity leave application.
Dear Sir/Madam,
I am writing to request a paternity leave of …. days from [Date] to [Date] due to the upcoming birth of my child. My wife was given an expected delivery date of dd/mm/yyyy. As a full-time employee, I am eligible for two weeks of paternity leave which I want to utilize now to support my wife.
Kindly grant me the paternity leave.
Sincerely,
[Employee name],
[Employee id],
[Designation].
Paternity Leave Application for Teachers
To
The Principal,
School Name,
[City Name].
Sub: Paternity leave application.
As a teacher at XYZ School, I am writing to request a paternity leave of …. days from [Date] to [Date]. I and my wife are blessed with a baby girl/boy on dd/mm/yyyy. I need leave to take care of the child and my wife.
So please grant me the leave.
Thanking you.
Regards,
[Employee name],
[Employee id],
[Designation].
FAQs
If your company has a paternity leave policy, write a simple leave application to your employer requesting paternity leave. You can apply for paternity leave either before or after the delivery date.
It depends on your company’s paternity leave policy, however, most companies with paternity leave policy provides salary during the leave period.
Maternity leave is the mandatory leave of 26 weeks given to eligible women employees under the Maternity Benefit Act 1961.
Paternity leave is given to male employees, but it is not mandatory to the companies yet.
Not every company provides paternity leave in India. As per a recent survey, only 14% of Indian companies have a paternity leave policy.
Currently, there are no fixed rules for paternity leave eligibility for private company employees in India.
There are no fixed rules for private employees for paternity leave, however, govt employees will get 15 days of paternity leave before or up to six months from the date of maternity leave.
If you are eligible as per your company’s leave policy but still the company is not giving you the paternity leave then you can contact your respective labor department office. But before that try to resolve the issue with the HR department.
You can request the HR department, the more employees request the more the chances for the company to introduce the paternity leave policy.
A medical certificate with an expected delivery date issued by the doctor is required to apply for paternity leave before delivery. After delivery, you can submit medical copies and a birth certificate.
You can submit the paternity leave application in the last month of the expected delivery date or you can also apply immediately after the delivery date.
It depends on your company policies. If you complete your paternity leave and want to extend the leave, then you have to use your leave balance like CLs, and ELs or you may get a loss of pay. However, to extend the leave you should take your boss’s approval.
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