Sample Leave Extension Emails / Applications

Table of Contents

1. How to write a leave extension letter
2. Simple sick leave extension letter
3. Leave Extension Application: Family Problems
4. Application for Leave Extension: Maternity Leave
5. Leave Extension Application on Medical Grounds 
6. Leave Extension Application: Mother/Father’s Illness
7. Application for Leave Extension: Accident
8. Application for Leave Extension: Surgery
9. Application for Leave Extension: Personal Reason
10. FAQs

1.Subject line: Write a subject line as “ Application for leave extension: [reason]” , “Leave extension request: [Reason], “Leave extension application due to [reason]”.

2. Reason is important: You should need to have a proper reason to apply for extended leave.

3. Refer to your current leave period: While writing the leave extension application mention your current leave period i.e from which date to which date you are on leave (or) the no of leaves you have taken.

4. Be specific about extended leave dates: Write the number of extended leave days and the date up to which you need the leave.

5. Apologize for the inconvenience: It looks professional when you apologize for the trouble caused by your absence from the company, so mention your apologies in the letter.

6. Be thankful: Show your gratitude to the company in the letter. You can say that by writing “Thanking you” at the end of the letter.

7. Close the letter: Finally, close the letter by using letter closings like sincerely or regard align with your name.

Sub: Leave Extension request.

Dear Sir/Madam,

I am writing this to request for extension of my leave as I am not yet completely recovered from my illness. As per the doctor’s advice, an additional two days of rest is required for me to get fully recovered.

Please accept my apologies for the inconvenience. I am planning to return to the work on [date]. 

Therefore please give your approval for another two days up to [last date of leave].

Thanking you.

Regards,
Your name.

Sub: Maternity leaves extension request.

Dear Sir/Madam,

My name is [your name], [employee id], working as a [designation] in [deparmetn] at [company name].

I would like to happily inform you that I have been blessed with a baby girl/boy. I was granted maternity leave from [date] to [date]. 

Keeping in view of my present health condition I request you to extend my maternity leave until [last date of leave].

I will return to my work immediately after the extended leave date, therefore please approve my extended maternity leave request.

Yours sincerely,
Your name.

Sub:  Leave extension request.

Dear Sir/Madam,

This email is to seek your approval for an extension of my current leave period because of my health problem. It will take some more time for me to completely recover, so please grant me leave for another four days till [date].

Please find the attached medical reports with this email, for your kind verification.

I will return to the work after my recovery, mostly on [date of return]. In case of any emergency work, I will be available on my phone at any time.

Here I request you kindly accept my lave extension request, I shall be always thankful to you.

Thanking you.

Regards,
Your name.

Dear Sir/Madam,

I, [your name], working as a [designation]at [company name]. I have been on leave for the last five days due to my mother’s/ father’s health problem.

Here I would like to request for leave extension for another three days until [date]. My mother/father got a severe [health issue], and she/he is getting treatment in the hospital. 

Here I am attaching her/his medical reports for your verification. As the only son of my family, I have to take care of my father/mother for another five days until their discharge. 

Therefore please approve my leave extension request until [date]. In case of any urgent work, I will be available on my phone.

Thanking you.

Sincerely,
Your name.

Sub: Leave extension request due to accident.

Dear Mr./Ms. _________,

As you all know that I met with an accident last month and I have been on leave for the last ten days. With all your support and blessing I am gradually recovering.

Here I want to inform you that it will take another one week to get fully recovered until then I have to stay on my bed.

Therefore I request you to kindly allow me to extend my leave for another one week and I resume my work on [date of return].

I sincerely apologize for the inconvenience caused by me.

Thanking you.

Regards,
Your name.

Sub: Request for extension of leave.

Dear Sir/Madam,

This is in regard to my leave extension request, I have been on leave for the past five days since [leave start date] because of my cardiac bypass surgery. By god’s grace, my operation was successful but doctors advised me to take a rest for another week.

Therefore with due respect, I request you to kindly allow me to extend my current leave for the next one week until [last date of leave].

I hope you understand my condition and approve my lave extension.

Thanking you.

Yours sincerely,
Your name.

Sub: Leave extension request.

I hereby request your approval to extend my leave for another two days until [date] because of some personal reasons. I will certainly come back to the work immediately after the extended leave i.e on [date of return].

I honestly regret the inconvenience caused by me, I can guarantee that this will not be repeated again.

So please accept my leave extension request.

Thanking you,

Regards,
Your name.