A leave extension letter is a formal request made to your manager/boss to ask for additional leaves, while you are already in the leave period. For example, if you are already on leave due to a health problem but you aren’t recovered yet, then you need to request for extension of your leave.
Similarly leave extension may be required when you are on travel (or) due to family problems (or) due to the health problems of the family members etc.
For all such kinds of reasons, here you can find sample leave extension request emails, which you can use to send your boss or manager.
Table of Contents
- How to write a leave extension letter
- Simple sick leave extension letter
- Leave Extension Application: Family Problems
- Application for Leave Extension: Maternity Leave
- Leave Extension Application on Medical Grounds
- Leave Extension Application: Mother/Father’s Illness
- Application for Leave Extension: Accident
- Application for Leave Extension: Surgery
- Application for Leave Extension: Personal Reason
How to Write a Leave Extension Letter
1.Subject line: Write a subject line as “ Application for leave extension: [reason]” , “Leave extension request: [Reason], “Leave extension application due to [reason]”.
2. Reason is important: You should need to have a proper reason to apply for extended leave.
3. Refer to your current leave period: While writing the leave extension application mention your current leave period i.e from which date to which date you are on leave (or) the no of leaves you have taken.
4. Be specific about extended leave dates: Write the number of extended leave days and the date up to which you need the leave.
5. Apologize for the inconvenience: It looks professional when you apologize for the trouble caused by your absence from the company, so mention your apologies in the letter.
6. Be thankful: Show your gratitude to the company in the letter. You can say that by writing “Thanking you” at the end of the letter.
7. Close the letter: Finally, close the letter by using letter closings like sincerely or regard align with your name.
Simple Leave Extension Letter
Sub: Leave Extension request.
I am writing this to request for extension of my leave as I am not yet completely recovered from my illness. As per the doctor’s advice, an additional two days of rest is required for me to get fully recovered.
Please accept my apologies for the inconvenience. I am planning to return to the work on [date].
Therefore please give your approval for another two days up to [last date of leave].
Leave Extension Application: Family Problems
Sub: Application for a Leave extension.
I am writing this to apply for an extension of my present leave for another [no of days] until [date], due to some personal family problems. I am trying hard to get out of my problems therefore I can work without any further disturbances.
Sorry for the trouble caused by me. I will surely come back to the work on [date], so please approve my leave extension request.
I shall be obliged to you in this regard.
Application for Leave Extension: Maternity Leave
Sub: Maternity leaves extension request.
My name is [your name], [employee id], working as a [designation] in [deparmetn] at [company name].
I would like to happily inform you that I have been blessed with a baby girl/boy. I was granted maternity leave from [date] to [date].
Keeping in view of my present health condition I request you to extend my maternity leave until [last date of leave].
I will return to my work immediately after the extended leave date, therefore please approve my extended maternity leave request.
Leave Extension Application on Medical Grounds
Sub: Leave extension request.
This email is to seek your approval for an extension of my current leave period because of my health problem. It will take some more time for me to completely recover, so please grant me leave for another four days till [date].
Please find the attached medical reports with this email, for your kind verification.
I will return to the work after my recovery, mostly on [date of return]. In case of any emergency work, I will be available on my phone at any time.
Here I request you kindly accept my lave extension request, I shall be always thankful to you.
Leave Extension Application: Mother/Father’s Illness
Sub: Leave extension request due to parent’s health problem.
I, [your name], working as a [designation]at [company name]. I have been on leave for the last five days due to my mother’s/ father’s health problem.
Here I would like to request for leave extension for another three days until [date]. My mother/father got a severe [health issue], and she/he is getting treatment in the hospital.
Here I am attaching her/his medical reports for your verification. As the only son of my family, I have to take care of my father/mother for another five days until their discharge.
Therefore please approve my leave extension request until [date]. In case of any urgent work, I will be available on my phone.
Application for Leave Extension: Accident
Sub: Leave extension request due to accident.
Dear Mr./Ms. _________,
As you all know that I met with an accident last month and I have been on leave for the last ten days. With all your support and blessing I am gradually recovering.
Here I want to inform you that it will take another one week to get fully recovered until then I have to stay on my bed.
Therefore I request you to kindly allow me to extend my leave for another one week and I resume my work on [date of return].
I sincerely apologize for the inconvenience caused by me.
Application for Leave Extension: Surgery
Sub: Request for extension of leave.
This is in regard to my leave extension request, I have been on leave for the past five days since [leave start date] because of my cardiac bypass surgery. By god’s grace, my operation was successful but doctors advised me to take a rest for another week.
Therefore with due respect, I request you to kindly allow me to extend my current leave for the next one week until [last date of leave].
I hope you understand my condition and approve my lave extension.
Application for Leave Extension: Personal Reason
Sub: Leave extension request.
I hereby request your approval to extend my leave for another two days until [date] because of some personal reasons. I will certainly come back to the work immediately after the extended leave i.e on [date of return].
I honestly regret the inconvenience caused by me, I can guarantee that this will not be repeated again.
So please accept my leave extension request.
1. Do companies accept extended leave requests?
If your reason is genuine then most employers will accept your leave extension request.
2. Will I get a salary for extended leave?
It depends on your leave balance, if you have any balance casual/sick/earned leaves then you will be paid for utilizing those leaves.
3. To whom should I send my leave application?
You can send it to your head of the department (or) manager (or) boss (or) HR department. It depends on to whom you are reporting and at the same time who has authority to sanction your leave