As an employer, you can use the same letter format to inform the promotion and salary hike to the employee. The promotion & salary increment letter should include the new designation and revised salary amount.
Here is the sample promotion and salary increment letter format, which you can download in Word.
Promotion & Salary Increment Letter Format 1
Sub: Promotion & Increment letter.
Dear Mr./Ms. [Employee Name],
We are pleased to inform you that your promotion to the position of [new designation] has been approved by the management effective from 01 July 2022.
Your revised gross salary will be Rs 35,000 /- per month.
We hope you will take your new responsibility with full dedication and sincerity.
For any queries regarding your new paycheck and other benefits, please contact the human resource department.
Please sign a copy of the letter to acknowledge your acceptance.
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 2
Sub: Promotion & Increment letter.
Dear Mr./Ms. [Employee Name],
It is our pleasure to inform you that you have been promoted to the position of [new title] and your gross salary has been revised to 45,000 Rs per month with effect from 01 July 2022.
We would like to take this opportunity to congratulate you and express our appreciation for your valuable contribution to achieving the objectives of the company.
All terms and conditions of your employment remain unchanged.
Congratulations again on your new role and if you have any questions please contact the HR department.
Please sign a copy of this letter to confirm your acceptance.
Warm regards and best wishes.
For the “ Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 3
Sub: Promotion & salary hike letter.
Dear Mr./Ms. [Employee name],
We are glad to inform you that based on your performance in recent years, management is pleased to promote you to the role of [new title], with an increased CTC of Rs 4.50,000 per annum starting 01 July 2022.
All the other terms and conditions of your appointment letter will remain unchanged.
You are requested to acknowledge the acceptance of this increment letter at the earliest.
Wish you a promising career with [company name] and we look forward to you taking on this new responsibility with dedication and commitment.
For questions about your new salary and other benefits, please contact the HR department.
With compliments,
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 4
Sub: Promotion & Salary Increment Letter.
This is in reference to your application for the promotion and salary increment, I am pleased to inform you that our management has approved your request.
You will be promoted to the position of [new designation] with a revised gross salary of 35,000 Rs month effect from 01 July 2022.
Your monthly salary breakup will be as mentioned below:
| Particulars | Current Monthly Salary (Rs) | Revised Monthly Salary (Rs) |
| Gross Salary | ||
| Basic Wage + DA | ||
| HRA | ||
| Conveyance Allowances | ||
| Other Allowances | ||
| Deductions | ||
| EPF | ||
| Medical Insurance | ||
| Professional Tax | ||
| Net Salary |
Please contact the HR department if you have any questions concerning your new pay and benefits.
All the other terms of your appointment will remain the same.
We appreciate your efforts and expect you to continue to do so in the future.
Please sign a copy of this letter to confirm your acceptance.
With every good wish,
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 5
Sub: Promotion & Salary increment letter.
Dear Mr./Ms. [Employee Name],
Congratulations! Consequent to reviewing your performance in recent years we are delighted to inform you that you have been promoted to the position of [new designation] effect from 01 July 2022.
Your revised CTC will be 7,50,000 Rs per annum. Please refer to Annexure A attached with this letter for more information on your new CTC.
All other terms of your employment will not change.
We look forward to your continued sincerity and hard work in the future.
Please sign a copy of this letter as confirmation that you accept it.
For the “Company Name”,
Authorized Signatory.
Annexure A
| Particulars | Current (in Rs) | Revised (in Rs) |
| CTC | ||
| Basic Wage + DA | ||
| HRA | ||
| Conveyance Allowances | ||
| Other Allowances | ||
| Deductions | ||
| EPF | ||
| Medical Insurance | ||
| Professional Tax |
Promotion and Salary Increment Email 1
Sub: Promotion & increment letter.
Dear Mr./Ms. [Employee Name],
Congratulations! We are happy to inform you that your promotion to the position of [new title] has been approved by management and will be effective 1 July 2022.
Your revised gross salary will be 30,000 Rs.
All other terms of your employment will not change.
For any queries please contact the HR department.
With Best Wishes,
Authorized person name,
Designation.
Promotion and Salary Increment Email 2
Sub: Promotion and increment letter.
Dear Mr./Ms. [Employee Name],
In consequence of your annual performance appraisal, I am pleased to inform you that you have been promoted to the position of [new designation] with a revised gross salary of Rs. 31,000 Rs per month.
All other terms & conditions of your employment will remain the same.
We hope that you will continue to work more diligently and sincerely to the best of your efforts.
Kindly contact the HR department with any concerns regarding your new position and salary.
Once again, congrats on your new role.
Best Regards,
Authorized Person Name,
Designation.
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