What is Employee ID Number Format & How to Create

An employee number is a unique identifying number assigned to the employee. There is no fixed format for creating employee numbers. You can use all digits (or) a mix of alphabets and digits. E.g., 4565011 (or) HDFC0123.

There is no limit on the total number of alphabets/ numbers in an employee ID. But most companies use 6-9 characters in employee IDs.

The employee ID number is also called as employee code, it will be printed on the ID cards. Employee ID numbers help employers easily identify/filter the data of any employee in the organization. These ID numbers are mostly used for payroll and attendance purposes.

What is The Important of an Employee ID Number

  1. Employee identification: Id numbers are unique, they are used to identify and differentiate employees from each other within the organization.
  2. Payroll processing: Employee id numbers are used to manage the salaries of the employees. It helps to track the working hours, overtime, and leaves.
  3. Attendance tracking: Employee id number is used to track the attendance of employees such as their working days, leaves, and late comings.
  4. Access control: Employee id number is used for security reasons as well. It restricts the entry of outsiders into the organization. Based on employee id numbers some employees are allowed to enter into sensitive areas of the workplace such as labs, data centers, etc.

Employee ID numbers are also used to track performance appraisals, internal communication, compliance tracking, and full and final settlements.

Employee ID Number Examples:

(“X” = Digit)

Company NameEmployee ID NumberNumber of Characters
Bajaj FinservBJ52XX6 (Alphanumeric)
HDFC BankD24XX5 (Alphanumeric)
ICICI Bank33XX126
Maruthi Suzuki62XX256

How to Generate Employee ID Number

Employee ID numbers will be generated in different ways, they can be generated using Excel or HR and people management software.

Employers should use a fixed template of ID numbers, it makes it easy to generate new ID numbers for newly joined employees.

Based on the instructions given in the Excel formulas (or) HR software, the new employee IDs will generate automatically.


1. Is employee ID confidential?

It is better to keep employee IDs confidential to avoid any misuse.

2. Where can I find my employee ID number?

ID numbers are present on employee ID cards and payslips.

3. Is the Employee ID number and code are same?

Yes, both are the same.

4. Is the Employee ID and PF member ID the same?

No, both are different. PF member ID is a separate number given to employees who contribute to the EPF scheme.


What is the PF account number format?

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