An employee number is a unique identifying number assigned to the employee. There is no fixed format for creating employee numbers. You can use all digits (or) a mix of alphabets and digits. E.g., 4565011 (or) HDFC0123.
There is no limit on the total number of alphabets/ numbers in an employee ID. But most companies use 6-9 characters in employee IDs.
The employee ID number is also called as employee code, it will be printed on the ID cards. Employee ID numbers help employers easily identify/filter the data of any employee in the organization. These ID numbers are mostly used for payroll and attendance purposes.
What is The Important of an Employee ID Number
- Employee identification: Id numbers are unique, they are used to identify and differentiate employees from each other within the organization.
- Payroll processing: Employee id numbers are used to manage the salaries of the employees. It helps to track the working hours, overtime, and leaves.
- Attendance tracking: Employee id number is used to track the attendance of employees such as their working days, leaves, and late comings.
- Access control: Employee id number is used for security reasons as well. It restricts the entry of outsiders into the organization. Based on employee id numbers some employees are allowed to enter into sensitive areas of the workplace such as labs, data centers, etc.
Employee ID numbers are also used to track performance appraisals, internal communication, compliance tracking, and full and final settlements.
Employee ID Number Examples:
(“X” = Digit)
| Company Name | Employee ID Number | Number of Characters |
| TCS | 71XX52 | 6 |
| HCL | 42152XXX6 | 8 |
| Bajaj Finserv | BJ52XX | 6 (Alphanumeric) |
| HDFC Bank | D24XX | 5 (Alphanumeric) |
| ICICI Bank | 33XX12 | 6 |
| SBI | 74XX512 | 7 |
| Maruthi Suzuki | 62XX25 | 6 |
How to Generate Employee ID Number
Employee ID numbers will be generated in different ways, they can be generated using Excel or HR and people management software.
Employers should use a fixed template of ID numbers, it makes it easy to generate new ID numbers for newly joined employees.
Based on the instructions given in the Excel formulas (or) HR software, the new employee IDs will generate automatically.
FAQs
It is better to keep employee IDs confidential to avoid any misuse.
ID numbers are present on employee ID cards and payslips.
Yes, both are the same.
No, both are different. PF member ID is a separate number given to employees who contribute to the EPF scheme.
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