Employee missing details in PF portal such as date of birth, date of joining, marital status, father’s name and gender etc makes EPF members unable to update their KYC details in UAN member portal. Whenever EPF members don’t update KYC then they can’t able to avail online EPF services. Here you can know how to check, update, approve and correct missing details in EPF.
How to check missing details in PF portal
EPF members can check their PF missign details at UAN member portal. To check your missing details login to UAN member portal and in the home page of UAN member portal on the right-hand side, you can find member profile details.
The member profile includes UAN, name, date of birth, gender, Aadhar, PAN, Bank Account and mobile number. If your DOB, gender, and name are not present then you need to contact your employer to update those details
How to update missing details in EPF
Step 1:- To update employee missing details in EPF employer needs to login in employer PF portal with their establishment user id and password.
Step 2:-Â Now in the home page of employer PF portal go to member in the primary menu and click on profile. Now enter the UAN number or PF number of the employee to whom you want to add missing details.
Step 3:- Now add employee missing details such as DOJ, DOB, Gender, Fahter’s / Husband’s name, Qualification, Marital status, and Relation. After entering all those details click on update missing details.
Approving PF missing details
To approve missing details in PF go to the member option in the primary menu, and click on approve missing details, now you will find the pending details PDF file for approval. Now download that file and check once again, once you find everything is correct then click on approve button.
After successful addition of employee missing details, the following message will appear on the screen Missing details approved successfully. There is no need of digital signature to approve missing details of employees in unified PF portal.
Dear sir,
I have sent mail to my employer to update my gender details for update my aadhar card
yet not responding to my mail.please may i know any solution is there for this issue
Hi Deepak,
It is the responsibility of your employer to approve your KYC details, there is no other alternative to update your gender details.
Dear sir,
If in case my previous employer updated gender details in my employer portal means if it is possible to claim amount through online.
Hi Deepak,
If your KYC details are approved with digital signature by your employer, then you can withdraw PF online.
Hello Sir,
How can I edit my name in EPF as my father name is displaying wrong in personal details also in passbook.
I personally go to EPF main branch at surat, gujarat location but I get answer like this can done by only your employer. we can not help you.
then I go to my previous employer to edit details as I switch my job, So they also reply thay this can not be changed better to make new UAN by new company instead of giving old one.
So kindly suggest me what to do in this case?
Is there any way to edit my name?
Hi Krunal Fijiwala,
In this case your employer need to write a letter to EPFO by mentioning the above issue and they should request EPFO to pay your PF amount. They should submit this letter along with your PF withdrawal forms. You can get new UAN number at present employer.
Hi Rajesh,
Thanks for quick reply.
I have already withdraw all amount from my previous employer as per your suggest and give same UAN number to current employer.
Now when I see my personal profile I see that wrong name each time.
I don’t want to change UAN number and want to use the same number for all employers as when I change my job.
So please suggest me how can I edit my name?
Hi Krunal Fijiwala,
Then you can submit PF joint declaration form to change your father’s name in PF portal. Download PF joint declaration form at https://www.hrcabin.com/pf-joint-declaration-form-sample/
Hi Rajesh,
This is really helpful information for me.
Now my last question is that My previous Employer was from Surat, Gujarat and current Employer is from Vadodara, Gujarat.
So from which Employer I sign this joint declatation form?
current Employer or previous employer?
Hi Krunal Fijiwala,
On joint declaration form you need to take your present employer signature. But for your previous PF withdrawal, you have to submit request letter of your previous employer along with your PF withdrawal forms.
DEAR SIR,
i want to update my kyc details in my epf portal .while updating my aadhar card details unfortunately it is showing invalid gender so that now i am not working in india .so how can i withdraw the amount .how to enter my gender details into epf portal
Hi Deepak,
Only your employer can able to update your gender detail in their employer portal. So please contact your employer to update your gender details.
the employer is updated correct data in portal. when it will affect . Because i need to update the aadhar.
I unable to update my aadhar details inKYC due to unavailability of gender details in my account
Hi Kavitha,
Ask your employer to update your gender details in their employer portal. Once they update your gender details then you can update your KYC details. This process may take less than 5 minutes.
I unable to update my aadhar details inKYC due to unavailability of gender details in my account…As i have joined in competitor’s company,my existing employer is refusing to support me for the same..So,pls advice whether can i update my gender details without employers help
Hi Vignesh,
You can transfer your previous amount to new PF number through your present employer and ask your present employer to add your missing details of your PF number.
Hi Rajesh,
Thanks for your advice…But in such case i think that i can’t able to withdraw my money now unless i relieved from my present employer…So,it it possible to withdraw money now without my exisiting employer’s help.
Hi Vignesh,
It is not possible to withdraw your PF amount with out employer signature when your KYC details are not linked with your UAN number. In your case KYC are not linked so you need to fill EPF composite claim form non aadhaar and take attestation of your previous employer and submit it to PF office.
Hi Rajesh,
Thanks for your reply….I am planning to transfer my money to my present employers PF account……So,could you please advice me whether can i do it without my last employers help….and if so kindly i requesty you to share the link with me for the same to proceed further.
Hi Vignesh,
Yes you can transfer your PF with out your previous employer signature. For that you need to fill PF transfer form 13 and submit it to your present employer. Learn how to fill PF transfer form 13 @ https://www.hrcabin.com/sample-filled-epf-transfer-form-13/
Hi Rajesh,
Thanks………I have checked the https://www.hrcabin.com/sample-filled-epf-transfer-form-13/…..It is mentioned that”Every UAN number should link with KYC details like Aadhaar card and bank account number”.If so i can’t able to seed my aadhar in my previous PF account…….How can i proceed in this case..
Hi Vignesh,
KYC approval by employer is not mandatory for PF transfer, but you should add your kyc details in your uan member portal i.e just update your kyc details in your uan member portal https://unifiedportal-mem.epfindia.gov.in/memberinterface/
Unable to add gender details due to which I am unable to add Aadhar details.
Hi Jignesh,
Gender details have to be updated by your employer, so please ask your employer, they will update it in employer portal.
My gender detail not updated in my epf account. How to add my gender details in it
@ Balamurugan
Your employer only can add your gender details in employer portal.
We have got this problem.
We were depositing epf of only permanent employees, for temporary and contractual staff we were not deducting epf. When last year an epf officer came to inspect our establishment he found this and asked us to deposit epf of all employees, irrespective of whether he is temporary or permanent. Now we are facing the following problem:
Lets say a single case of Mahesh. He joined on 1.1.2015. He was enrolled as temporary staff then. Then from 1.1.2016 we made him permanent as started deducting and depositing his epf. Now as per the inspector order, we have to deposit his epf from 1.1.2015. We are ready to do this. But how can we change his DOJ as 1.1.15 as it is already submitted as 1.1.2016 as his DOJ. We are also not able to submit the ECR file as the error says this is not a valid UAN. (It seems his UAN will only be applicable from 1.1.2016.) Kindly help how to change DOJ in such a case.
Thanks and regards
@ Birendra Chhetri
It is better to pay PF to Mahesh from 1-1-2016 and from now on wards whenever a new employee joins in your organization, for them you should pay PF contributions from starting day.
How to contribute VPF with employees basic = 40000 & gross salary = 60000? please let me know how to contribute in various terms i.e epf, eps, etc and how to make entry of the same in ecr? please treat this most urgent
@ Jeet Singh
In your case EPF Wage = 40000 Rs
EPS wage = 15000 Rs
EPF Employee Contribution 12% = 4800 Rs
EPS Employer Contribution 8.33% = 1250 Rs
EPF Employer Contribution = 3550 Rs ( In your case it is difference between 4800 – 1250 )
best hr site i ever saw
hi sir
i was checking my uan portal in which my gender is showing not available.please advise me how can i put my gender status as a employee.
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@ Rishabh Bhatia
It has to be done by your employer, so please ask your employer to add your gender in employer portal.
Invalid Gender details for AADHAAR authentication I am getting this error while updating my aadhar card details in KYC update when im going to update gender in profile there is no option to update Please help
Hi Prakash Rathod
It may happened due to difference in gender in Aadhar card and PF portal.
there is no difference in aadhar card gender its clearly mention male. And in EPF profile there is nothing mention i need to add male there.
@ Prakash Rathod,
Please try to add your KYC detail in UAN member portal it may solve your problem.
sir for my pf withdrawal my bank details and pan card no is attached in approved kyc but i need to add aadhar card in it.when i add it shows error while aadhar authentication.
plz help me sir on my mail…..it will be a great help for me.
Hi Surjendu Khatua,
You can update your KYC details in unified member portal.
i cant type uan no and password in that portal
http://www.epfindia.gov.in >> Our Services >> For Employees >> Member Pass
in member pass book facility
Passbook available at http://www.epfindia.gov.in >> Our Services >> For Employees >> Member Passbook
its tell that this connection is not secure
what can i do now, plz help?
Hi Dipak,
Please try to download passbook from uan member portal, it may work for you.
Thank u so much, sir
for a great help.
@ Dipak,
Glad this post helped you.
out of following info, which is mandatory ?
UAN Member Id Name DOB DOJ Gender Father/Husband Relation Qualification Marital Status Physically Handicap
kindly tell me so that i can prepare data accordingly.
@ Imdad Ali
Marital status and qualification are not mandatory.
second issue i have been facing is that i can’t update employee KYC through bulk kyc function, getting error like below:
Line No 1 Aadhaar authentication failed. AADHAAR number, Name, DOB or Gender mismatch with registered data.
Line No 2 Pan verfication failed. (Name against UAN does not match with the NAME in Income Tax Department)
Line No 4 Pan verfication failed. (Name against UAN does not match with the NAME in Income Tax Department)
Line No 5 Pan verfication failed. (Name against UAN does not match with the NAME in Income Tax Department)
kindly help in this matter also , and tell me pl which documnet is necessary to upload as KYC?
Hi Imdad Ali
It happens when employee missed in PF portal, so first you have to add those missing details then only you can able to add KYC of employee, You can find missing details of employees under Dashboard in EPFO Menu. Know how to add missing details of employees @ https://www.hrcabin.com/employee-missing-details-unfied-pf-portal/
hello sir,
i am facing issue which is dual UAN, already having old UAN (KYC updated) but with new company i have been assigned new UAN, that new UAN i have already activated but i can’t see passbook details for current UAN, even when i use one employee one pf portal to merge old UAN with new UAN, its showing invalid credentials, pls note that i have submitted form 13 for pf transfer but till the date no effect has been seen.
kindly help pls