A job confirmation letter will be given to the employees after the successful completion of the probation period. If the employers satisfy with the performance of the employee then they will issue the confirmation letter and take the employee on a regular employment basis with all the company benefits.
If the employer doesn’t satisfy with the performance of the employee during the probation period then they will terminate the employee by giving them no confirmation letter.
Here are some sample job confirmation letters and no confirmation letters which employers can use to give to their employees, which can be downloaded in Word format as well.
Employee Job Confirmation Letter 1
Employee Job Confirmation letter 2
Employee Job Confirmation Letter 3
Job Confirmation Letter 4 (with Salary Increase)
Employee Job Confirmation Letter 5
No Confirmation Letter After Probation Period
How to Write Job Confirmation Letter
Dear [Employee Name],
We hereby confirm your acceptance for the position of [designation] in the [department]. Your commencement date of confirming your employment with us will be [confirmation start date].
Now you are entitled to all the company benefits stated in your employment contract under regular employment.
Please sign and return a copy of this letter as an acceptance of this job position.
We look forward to you having a long and fruitful relationship with [company name].
1. What is a job confirmation letter?
A job confirmation letter is a formal letter that confirms the appointment of the employee after the successful completion of the probation period. It will be issued by the employer to the employee.
2. What is the difference between an appointment letter and a confirmation letter?
An appointment letter will be given to the employee at the time of joining the job and a confirmation letter is issued after completing the probation period of that employee.
3. Is a confirmation letter mandatory for every job?
Some companies follow it and some don’t follow it.
Companies that follow this, clearly mention in the appointment letter that the employee has to serve a probation period which will be 3-6 months. After a successful probation period, they will decide whether to confirm the appointment of that employee or not.
4. Why confirmation letter is important?
It is required to get regular company benefits as per company policies.
5. What if my company is not satisfied with my performance during probation?
They will issue a no confirmation letter and terminate your employment.